Legal Administrative Specialist: Contracts & CLM

Penumbra, Inc.; Alameda (CA); On-site; USD 37,000 - 52,000; Full time

Job summary

Penumbra, Inc. is seeking a legal administrative assistant to support a growing legal team. The role involves contract support, document management, and coordinating department activities. You will work closely with attorneys, paralegals, and staff to ensure accurate records and timely processing.

The ideal candidate has a Bachelor's degree with 1+ years in an administrative role, strong communication, and proficiency in Excel and the CLM system. On-site work in Alameda, CA with some travel.

Qualifications

• Bachelor's degree in related field with 1+ years of administrative experience.
• Excellent communication and client management skills.
• Ability to handle high volume of work and meet deadlines in a fast-paced environment.
• Some experience with contract templates and ability to review basic sales contracts.
• Strong organizational skills and attention to detail.
• Interpersonal skills with a can-do attitude.
• Proficient with Microsoft Office (Excel, Word, PowerPoint, Outlook).
• In-house experience at a medical device/pharma or regulated industry preferred.

Responsibilities

• Support with contract drafting, execution and organization.
• Maintain the CLM system and SharePoint; generate reports and enter data.
• Process various sales offers and manage invoicing and vendor processes.
• Keep and organize legal files; manage expense submission and purchasing.
• Coordinate meetings, travel, and department events; assist with general legal admin tasks.

Skills

Communication skills

Client management

High-volume work

Contract templates

Organizational skills

Problem-solving

MS Office proficiency

In-house experience

Education

Bachelor's degree in related field

Tools

Microsoft Excel

ClM system

Job description

Penumbra, Inc. is seeking a legal administrative assistant to support a growing legal team. The role involves contract support, document management, and coordinating department activities. You will work closely with attorneys, paralegals, and staff to ensure accurate records and timely processing.

The ideal candidate has a Bachelor's degree with 1+ years in an administrative role, strong communication, and proficiency in Excel and the CLM system. On-site work in Alameda, CA with some travel.