Legal Administrative Specialist - Client Services

Callahan, Thompson, Sherman & Caudill, LLP; Irvine (CA); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) plan

Paid time off and paid holidays

Professional development opportunities

Supportive team environment

Job summary

Callahan Thompson Sherman & Caudill, LLP in California is seeking a Legal Administrative Assistant to serve as the first point of contact for clients, visitors, and callers. The role supports attorneys and staff, manages files, and oversees routine office tasks in a fast-paced environment.

The ideal candidate has experience in a law firm or professional services setting, strong communication skills, and proficiency in MS Office.

Qualifications

• High school diploma or equivalent required.
• Associate degree or coursework in business administration, legal studies, or a related field is a plus.
• Previous administrative, receptionist, or legal support experience preferred.

Responsibilities

• Serve as the first point of contact for clients, visitors, and callers.
• Professionally answer and route incoming telephone calls.
• Greet clients and visitors and provide exceptional customer service.
• Schedule conference rooms and assist with visitor logistics.
• Receive, process, and distribute incoming mail, deliveries, and courier packages.
• Prepare and open new client and matter files in accordance with firm procedures.
• Maintain accurate client and matter information in the firm's case management system.
• Assist with file maintenance, document scanning, and records management.
• Coordinate outgoing mail and courier services.
• Maintain reception and common areas in a professional and welcoming manner, including coffee service, ordering refreshments, and keeping the kitchen and common areas organized.
• Assist attorneys and administrative personnel with general office support as needed.
• Perform other duties as assigned by the Firm Administrator.

Skills

Law firm experience

Excellent communication

Customer service

Microsoft Office Suite

Multitasking

Attention to detail

Education

High school diploma

Associate degree or coursework in business/legal studies

Tools

Outlook

Word

Excel

Job description

Callahan Thompson Sherman & Caudill, LLP in California is seeking a Legal Administrative Assistant to serve as the first point of contact for clients, visitors, and callers. The role supports attorneys and staff, manages files, and oversees routine office tasks in a fast-paced environment.

The ideal candidate has experience in a law firm or professional services setting, strong communication skills, and proficiency in MS Office.