Court Records & Docketing Assistant

Office of the Illinois Attorney General; Chicago (IL); On-site; USD 35,000 - 50,000; Full time

Job summary

Office of the Illinois Attorney General is seeking an Office Assistant for the Chicago West Regional. The role focuses on clerical support, mail handling, data entry, file preparation and information distribution to courts, agencies, and vendors.

Responsibilities also include maintaining docketing materials, organizing files, and ensuring proper disposition of records. Consistent attendance and strong communication skills are essential for success.

Qualifications

• Requires completion of high school or GED.
• Two years of responsible clerical experience.
• Incidental typing with accuracy and consistency.
• Ability to transfer and code data from varied sources accurately.
• Familiarity with a variety of office machines.
• Physical ability to lift files and boxes up to 15 pounds.
• Attendance is essential and good oral and written communication is required.

Responsibilities

• Maintains and distributes office supplies.
• Answers telephones and handles duplication requests.
• Receives, stamps, sorts, files, and distributes incoming correspondence.
• Delivers/retrieves information to/from courts, agencies, vendors and others.
• Prepares folders and labels for new cases or files and manages file space.
• Disposes information per schedules and legal disposition requirements.

Skills

Typing accuracy

Data entry

Oral and written communication

Education

High school diploma or GED

Job description

Office of the Illinois Attorney General is seeking an Office Assistant for the Chicago West Regional. The role focuses on clerical support, mail handling, data entry, file preparation and information distribution to courts, agencies, and vendors.

Responsibilities also include maintaining docketing materials, organizing files, and ensuring proper disposition of records. Consistent attendance and strong communication skills are essential for success.