Legal Administrative Assistant - In-Office & Detail-Oriented

Withers; San Francisco (CA); On-site; USD 39,000 - 47,000; Full time

Job summary

Withers in San Francisco seeks an Administrative Assistant to provide in-office support in a detail-oriented, proactive manner. This role requires a self-motivated, multi-tasking individual who will thrive in a top international law firm.

You will support client onboarding, billing processes, document handling and front-desk coverage while maintaining meticulous records and a professional standard. This position is office-based five days per week in San Francisco.

Qualifications

• Bachelor’s degree strongly preferred; high school degree or equivalent required.
• Experience in client service or administrative support desired.
• Commissioned Notary preferred.
• Excellent written and verbal communication skills.
• Ability to prioritize and multitask effectively.
• Organized and detail oriented.
• Strong knowledge of Word, Outlook, Excel.
• Flexible, enthusiastic and self-motivated.
• Team player and able to work independently.
• Able to adapt to changing priorities.
• Overtime flexibility as requested/needed.

Responsibilities

• Provide general in-office administrative support, working closely with Legal Secretaries and fee-earners
• Assist with client file opening, conflict checks, and onboarding new clients and matters
• Assist with monthly billing process, including time entry, producing billing guides, transferring time, and creating pdf bill packs
• Prepare letters and enclosures
• Prepare and submit expenses using Emburse
• Photocopy, scan, and print documents
• Review and proofread documents
• Scan/e-file documents and provide back-up assistance with digital mail
• Assist with maintaining e-files and hard copy filing
• Provide Notary and witness services
• Assist other teams and support departments
• Additional duties as required
• Coverage for front desk as needed

Skills

Communications

multitask

organized

detail oriented

notary

team player

self-motivated

flexible

proactive

client service

Education

Bachelor’s degree strongly preferred

High school diploma or equivalent

Tools

Word

Outlook

Excel

Job description

Withers in San Francisco seeks an Administrative Assistant to provide in-office support in a detail-oriented, proactive manner. This role requires a self-motivated, multi-tasking individual who will thrive in a top international law firm.

You will support client onboarding, billing processes, document handling and front-desk coverage while maintaining meticulous records and a professional standard. This position is office-based five days per week in San Francisco.