Legal Administrative Assistant — Dynamic Support Pro (SF)

Davis Polk & Wardwell LLP; California (MO); On-site; USD 85,000 - 135,000; Full time

Job summary

Davis Polk & Wardwell LLP in San Francisco is seeking an Administrative Assistant to provide secretarial, technical and organizational support to lawyers and staff. This role requires professionalism, good judgment and the ability to manage a varied workload, with a schedule of 10:00AM – 6:00PM or as scheduled (overtime as required).

The position involves calendar management, travel arrangements, billing assistance and confidentiality, with 1–5 years of experience and an Associate degree or

Qualifications

• Must have 1 to 5 years’ experience as an administrative assistant or paralegal.
• Associate degree or higher required; further education is a plus.
• Proficient in MS Word, Excel, PowerPoint and Outlook.
• Excellent written and verbal communication skills.
• Ability to manage a varied workload and meet deadlines.
• Maintain confidentiality of all firm and client information.

Responsibilities

• Create, revise and print correspondence, memoranda and other legal documents
• Answer and place telephone calls professionally; take accurate and complete messages
• Review electronic and physical mail and other correspondence
• Establish and maintain calendar for principals
• Make appointments and travel arrangements for principals
• File documents
• Organize client and internal meetings
• Input attorney time and reimbursable expenses
• Prepare client bills and track payments
• Understand and calculate financials related to billing invoices
• Fill printers and copier with paper each morning and during the day as necessary
• Cover Reception as needed
• Complete special projects as assigned

Skills

Communication skills

Interpersonal skills

Teamwork

Typing speed

Confidentiality

Education

Associate Degree or higher

Tools

MS Word

Excel

PowerPoint

Outlook

Job description

Davis Polk & Wardwell LLP in San Francisco is seeking an Administrative Assistant to provide secretarial, technical and organizational support to lawyers and staff. This role requires professionalism, good judgment and the ability to manage a varied workload, with a schedule of 10:00AM – 6:00PM or as scheduled (overtime as required).

The position involves calendar management, travel arrangements, billing assistance and confidentiality, with 1–5 years of experience and an Associate degree or