Legal Administrative Assistant with Notary Readiness

Silverman Law Office, PLLC; Butte (MT); Sur place; USD 41 000 - 50 000; Plein temps

Avantages offerts par ce poste

Health Insurance

Dental Insurance

Vision Insurance

HSA contributions

Retirement match

Continuing education

Résumé du poste

Silverman Law Office, PLLC in Butte, Montana is seeking an Administrative Assistant to blend legal support with front-office duties. The role includes notarized signings, court filings, and preparing conference spaces, with growth potential into paralegal work.

You will manage reception, scheduling, payments, and document handling, while maintaining discretion with financial records. A notary commission or willingness to obtain one is required, and strong organizational habits are essential.

Qualifications

• Notary commission required or willingness to obtain one.
• Strong organizational habits to manage files, calendars, and mail.
• Warm, composed presence with clients in person and on the phone.
• Comfort handling payments and financial records with accuracy and discretion.

Responsabilités

• Facilitate and attend estate planning signings as a notary or witness.
• File documents with courts and government agencies.
• Assemble binders for hearings, trials, mediations, and arbitrations.
• Obtain a notary commission and use it regularly.
• Follow changes in laws and regulations relevant to the work.
• Pursue outstanding client payments professionally.
• Keep the reception area organized and welcoming.
• Greet arriving clients and connect them with the right person.
• Answer phones and handle inquiries with judgment.
• Prepare conference rooms for mediations, arbitrations, and meetings.
• Review, scan, and route incoming mail and legal documents.
• Maintain organized digital and physical files.
• Write checks, process payments, and document financial transactions for the office.
• Communicate with Clerk and Recorder’s office and District Court clerks.

Connaissances

Notary commission

Organizational habits

Warm presence with clients

Payments handling

Description du poste

Silverman Law Office, PLLC in Butte, Montana is seeking an Administrative Assistant to blend legal support with front-office duties. The role includes notarized signings, court filings, and preparing conference spaces, with growth potential into paralegal work.

You will manage reception, scheduling, payments, and document handling, while maintaining discretion with financial records. A notary commission or willingness to obtain one is required, and strong organizational habits are essential.