Legal Administrative Assistant — Growth & Benefits

Silverman Law Office, PLLC; Bozeman (MT); Hybrid; USD 50,000 - 55,000; Full time

Benefits offered by this job

Health insurance (employees)

HSA contributions

Retirement match

Continuing education

Relocation assistance

Job summary

Silverman Law Office, PLLC in Bozeman is seeking an Administrative Assistant to support estate planning and other firm operations. You will manage reception, file documents with courts, prepare hearing binders, and coordinate with clerks; notary duties and client payments are included.

The team emphasizes humility and practical problem solving and offers a comprehensive benefits package including health coverage and education opportunities.

Responsibilities

• Facilitate and attend Estate Planning signings as either notary or witness as requested.
• File documents with appropriate courts and legal/government agencies.
• Prepare binders for hearings, trials, mediations, and arbitrations as requested.
• Stay informed about legal updates, including changes in laws and regulations.
• Obtain and act as a notary public for relevant documentation.
• Proactively collect outstanding client payments.
• Maintain a neat and clean front/reception area in the office.
• Answer phones as needed.
• Cheerfully greet clients upon arrival to the office and effectively assist or direct them.
• Prepare conference rooms for any and all mediations, arbitrations, etc.
• Review, scan, and distribute all incoming mail and legal documents.
• Maintain efficient organization of digital and physical files.
• Write checks, manage payments, and document financial transactions appropriately as needed.
• Communicate regularly with Clerk and Recorder office and District Court Clerks.
• Become an active participant in the TEAM-me environment, contributing ideas and supporting peers.
• Engage in constructive conflict and solution-based communication.
• Present proactive solutions in response to evolving client and firm needs.
• Mentor others and seek mentorship opportunities within the firm.
• Collaborate on tasks assigned by any team member at Silverman Law Office.
• Humility
• Smarts

Job description

Silverman Law Office, PLLC in Bozeman is seeking an Administrative Assistant to support estate planning and other firm operations. You will manage reception, file documents with courts, prepare hearing binders, and coordinate with clerks; notary duties and client payments are included.

The team emphasizes humility and practical problem solving and offers a comprehensive benefits package including health coverage and education opportunities.