Administrative Assistant Position in Butte, Montana

Silverman Law Office, PLLC; Butte (MT); On-site; USD 41,000 - 50,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

HSA contributions

Retirement match

Continuing education

Job summary

Silverman Law Office, PLLC in Butte, Montana is seeking an Administrative Assistant to blend legal support with front-office duties. The role includes notarized signings, court filings, and preparing conference spaces, with growth potential into paralegal work.

You will manage reception, scheduling, payments, and document handling, while maintaining discretion with financial records. A notary commission or willingness to obtain one is required, and strong organizational habits are essential.

Qualifications

• Notary commission required or willingness to obtain one.
• Strong organizational habits to manage files, calendars, and mail.
• Warm, composed presence with clients in person and on the phone.
• Comfort handling payments and financial records with accuracy and discretion.

Responsibilities

• Facilitate and attend estate planning signings as a notary or witness.
• File documents with courts and government agencies.
• Assemble binders for hearings, trials, mediations, and arbitrations.
• Obtain a notary commission and use it regularly.
• Follow changes in laws and regulations relevant to the work.
• Pursue outstanding client payments professionally.
• Keep the reception area organized and welcoming.
• Greet arriving clients and connect them with the right person.
• Answer phones and handle inquiries with judgment.
• Prepare conference rooms for mediations, arbitrations, and meetings.
• Review, scan, and route incoming mail and legal documents.
• Maintain organized digital and physical files.
• Write checks, process payments, and document financial transactions for the office.
• Communicate with Clerk and Recorder’s office and District Court clerks.

Skills

Notary commission

Organizational habits

Warm presence with clients

Payments handling

Job description

Administrative Assistant Position in Butte, Montana

Employment Type: Full-time

Base Compensation: $45,000 annually

Office: 3334 Harrison Ave., Butte, MT 59701

Minimum Qualification: Notary commission, or willingness to obtain one

About the Position

Silverman Law Office, PLLC is hiring an administrative assistant for our Butte office. This role mixes legal support with front-office responsibility. On a given day, that can mean witnessing an estate planning signing, filing documents with the district court, and preparing a conference room for a mediation. We foster growth opportunities for administrative staff who want to grow into paralegal work.

Responsibilities

Legal Support

• Facilitate and attend estate planning signings as a notary or witness
• File documents with the appropriate courts and government agencies
• Assemble binders for hearings, trials, mediations, and arbitrations
• Obtain a notary commission and put it to regular use
• Follow changes in laws and regulations relevant to the work
• Pursue outstanding client payments proactively and professionally

Office Operations

• Keep the Butte reception area organized and welcoming
• Greet arriving clients warmly and connect them with the right person
• Answer phones as needed and handle inquiries with judgment
• Prepare conference rooms for mediations, arbitrations, and meetings
• Review, scan, and route incoming mail and legal documents
• Maintain organized digital and physical files
• Write checks, process payments, and document financial transactions for the office
• Communicate regularly with the Clerk and Recorder’s office and District Court clerks

Working With Colleagues

• Contribute ideas, support coworkers, and take on tasks assigned from any corner of the firm
• Engage in constructive disagreement and solution-focused communication
• Offer proactive fixes as client and firm needs evolve
• Mentor where you can and seek mentorship where you need it

Qualifications

• A notary commission, or the willingness to obtain one promptly
• Organizational habits strong enough to run an office’s files, calendars, and mail without dropped threads
• A warm, composed presence with clients, in person and on the phone
• Comfort handling payments and financial records with accuracy and discretion

As with every role at the firm, hiring comes down to hunger, humility, and smarts: someone who identifies the task before being asked, admits mistakes and credits others, and reads people well enough to make a nervous client feel taken care of.

Compensation and Benefits

• Base salary of $45,000 annually
• Health, dental, and vision insurance costs covered at 100% for employees and 75% for family members
• HSA contributions funded in full by the employer, single or family, to the IRS limit
• 3% match on employee retirement contributions
• Continuing education plans
• Relocation packages where applicable

The Butte Office

The position is based at 3334 Harrison Ave. in Butte, a community where the firm’s client relationships stretch back years and the front desk is a familiar face to many of them. Butte also carries the lowest cost of living among the firm’s five markets, which makes the salary above go further than it would anywhere else the firm operates.

About Silverman Law Office

Silverman Law Office serves Montana businesses, families, and licensed professionals from five offices, with work spanning estate planning, probate, business law, tax, real estate, litigation, and licensing for regulated industries. The firm was built by Joel Silverman, who holds an LL.M. in Taxation and has practiced more than two decades. Our firm has expanded on the strength of clients who return and refer at close to twice the national average.

Review our About Us page to learn more about the people this position works alongside daily, and check out our reviews page to see how clients experience the firm from the front desk onward.

Also serving Sydney MT, Shelby MT, Belgrade MT, Lewistown MT, Havre MT, Bozeman MT, Helena MT, Kalispell MT, Great Falls MT, Anaconda MT, Deer Lodge MT, Philipsburg MT, Whitehall, MT, Manhattan MT, Three Forks MT and Miles City MT