Administrative Assistant – Bozeman

Silverman Law Office, PLLC; Bozeman (MT); Hybrid; USD 50,000 - 55,000; Full time

Benefits offered by this job

Health insurance (employees)

HSA contributions

Retirement match

Continuing education

Relocation assistance

Job summary

Silverman Law Office, PLLC in Bozeman is seeking an Administrative Assistant to support estate planning and other firm operations. You will manage reception, file documents with courts, prepare hearing binders, and coordinate with clerks; notary duties and client payments are included.

The team emphasizes humility and practical problem solving and offers a comprehensive benefits package including health coverage and education opportunities.

Responsibilities

• Facilitate and attend Estate Planning signings as either notary or witness as requested.
• File documents with appropriate courts and legal/government agencies.
• Prepare binders for hearings, trials, mediations, and arbitrations as requested.
• Stay informed about legal updates, including changes in laws and regulations.
• Obtain and act as a notary public for relevant documentation.
• Proactively collect outstanding client payments.
• Maintain a neat and clean front/reception area in the office.
• Answer phones as needed.
• Cheerfully greet clients upon arrival to the office and effectively assist or direct them.
• Prepare conference rooms for any and all mediations, arbitrations, etc.
• Review, scan, and distribute all incoming mail and legal documents.
• Maintain efficient organization of digital and physical files.
• Write checks, manage payments, and document financial transactions appropriately as needed.
• Communicate regularly with Clerk and Recorder office and District Court Clerks.
• Become an active participant in the TEAM-me environment, contributing ideas and supporting peers.
• Engage in constructive conflict and solution-based communication.
• Present proactive solutions in response to evolving client and firm needs.
• Mentor others and seek mentorship opportunities within the firm.
• Collaborate on tasks assigned by any team member at Silverman Law Office.
• Humility
• Smarts

Job description

Position: Administrative Assistant – Bozeman

Firm: Silverman Law Office, PLLC

Base Compensation: $50,000 to $55,000 annually

• Employer covers 100% of health, dental, and vision insurance costs for employees and 75% of those costs for family members
• Employer fully funds HSA contributions (single or family) up to the IRS limit
• 3% employer match on employee retirement contributions
• Continuing education plans
• Relocation packages (if applicable)

Are you trapped in an environment which promised you growth? Promised to train you and lift you to new heights, but did not deliver? Are you dissatisfied with the status quo?

Don’t waste another second! Seize the opportunity to revive the spirit which led you to this point in your career. Surround yourself with excellence. Create new opportunities for personal and professional growth. Stop limiting your potential and join the team at Silverman Law Office, PLLC.

Silverman Law Office is committed holistically to our clients and our team. Each team member interdependently strives for excellence. We provide solutions and celebrate both success and failure. At Silverman Law office our clients, team, and families make us extraordinary.

Legal Support

• Facilitate and attend Estate Planning signings as either notary or witness as requested.
• File documents with appropriate courts and legal/government agencies.
• Prepare binders for hearings, trials, mediations, and arbitrations as requested.
• Stay informed about legal updates, including changes in laws and regulations.
• Obtain and act as a notary public for relevant documentation.
• Proactively collect outstanding client payments.

Administrative Duties

• Maintain a neat and clean front/reception area in the office.
• Answer phones as needed.
• Cheerfully greet clients upon arrival to the office and effectively assist or direct them.
• Prepare conference rooms for any and all mediations, arbitrations, etc.
• Review, scan, and distribute all incoming mail and legal documents.
• Maintain efficient organization of digital and physical files.
• Write checks, manage payments, and document financial transactions appropriately as needed.
• Communicate regularly with Clerk and Recorder office and District Court Clerks.

Team Engagement and Culture

• Become an active participant in the TEAM-me environment, contributing ideas and supporting peers.
• Engage in constructive conflict and solution-based communication.
• Present proactive solutions in response to evolving client and firm needs.
• Mentor others and seek mentorship opportunities within the firm.
• Collaborate on tasks assigned by any team member at Silverman Law Office.

Personal Characteristics:

The Silverman Law Culture is designed specifically to promote three characteristics:

• Humility
• Smarts

All are essential components to working effectively within our proven system. If you are unclear as to the meaning of these three characteristics, then please do not apply.

“Chris Walker and staff were very professional and helpful. Chris helped us draw up a power of attorney, living will, and quitclaim deed. We will de [...]

Amber and Katherine Munro provided timely, clear, and accurate help with our trust and tax law questions. Plus I’m pretty sure they had really nice [...]

- Bob

Everyone at the Silverman Law office is extremely easy to talk to and work with. I can't thank them enough for the help and service they have provided [...]

I have nothing but good to say about the Silverman Law Firm. It has given us prompt and competent care and advice. [...]

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