Legal Administrative Assistant - Washington, DC

Dentons US LLP; Washington (District of Columbia); Híbrido; USD 78.000 - 100.000; Jornada completa

Descripción de la vacante

Dentons US LLP is seeking a Legal Administrative Assistant in Washington, DC to support Litigation lawyers in a fast-paced, collaborative environment. The role requires managing calendars, travel, document prep, confidential matters, and client interactions with superior service.

The position is hybrid with a three-day in-office requirement, demanding strong organization, multitasking, and proficiency in MS Office.

Formación

• Minimum 5 years’ Litigation secretarial experience in a mid to large sized law firm.
• Proven ability to support attorneys through complex calendar management, document preparation and proofreading, confidential matter handling, client communications, travel coordination, time entry, filing, and other high-priority administrative functions.
• Must be familiar with state and federal court rules.
• Ability to support attorneys across practice groups, as well as multiple attorney assignments at one time.
• Exceptional organization, attention to detail, and ability to prioritize and manage multiple responsibilities simultaneously in a high-volume environment.
• Strong interpersonal and communication skills and excellent client service.
• Advanced proficiency in Microsoft Word, Outlook, Excel, and PowerPoint, including use of styles and pleading formats; ability to learn and quickly become proficient in new software programs.
• Excellent written and oral communication and solid organizational skills.
• Must be detail-oriented, able to handle multiple tasks simultaneously, have the ability to prioritize incoming/outgoing tasks, and work effectively independently and within a team.
• Availability for overtime is required.

Responsabilidades

• Prepare, edit, proofread, and maintain legal and other confidential documents.
• Work with timekeepers, input time entry, file electronic court filings, pleadings, and process mail.
• Manage client communications and interactions while providing superior client service.
• Coordinate complex calendars and scheduling, including across multiple time zones, and arrange travel, expense reporting, client billing, and reimbursement processing.
• Exercise exceptional discretion when handling confidential and sensitive firm and client information.
• These duties may be ongoing or ad-hoc in nature.
• Other duties as may be assigned to fully meet the requirements for this position.

Conocimientos

Litigation secretarial

Calendar management

Travel coordination

Document preparation

Confidential matter handling

Client communications

Time entry

Filing

MS Word

MS Outlook

MS Excel

PowerPoint

Interpersonal skills

Herramientas

Microsoft Word

Microsoft Outlook

Microsoft Excel

PowerPoint

Descripción del empleo

Dentons US LLP is currently recruiting for a Legal Administrative Assistant for our Washington, DC office. This position will provide administrative support to Litigation lawyers in a fast-paced, highly collaborative working environment. The successful candidate will have proven experience supporting attorneys, managing complex calendars, coordinating travel, preparing and proofreading documents, handling confidential matters, supporting client interactions, and balancing multiple priorities while delivering superior client service. This position is hybrid with a three-day in-office requirement.

Responsibilities

• Prepare, edit, proofread, and maintain legal and other confidential documents
• Work with timekeepers, input time entry, file electronic court filings, pleadings, and process mail
• Manage client communications and interactions while providing superior client service
• Coordinate complex calendars and scheduling, including across multiple time zones, and arrange travel, expense reporting, client billing, and reimbursement processing
• Exercise exceptional discretion when handling confidential and sensitive firm and client information
• These duties may be ongoing or ad-hoc in nature
• Other duties as may be assigned to fully meet the requirements for this position

Experience & Qualifications

• Minimum 5 years’ Litigation secretarial experience in a mid to large sized law firm
• Proven ability to support attorneys through complex calendar management, document preparation and proofreading, confidential matter handling, client communications, travel coordination, expense reporting, time entry, filing, and other high-priority administrative functions
• Must be familiar with state and federal court rules
• Ability to support attorneys across practice groups, as well as multiple attorney assignments at one time.
• Exceptional organization, attention to detail, and ability to prioritize and manage multiple responsibilities simultaneously in a high-volume environment
• Strong interpersonal and communication skills and excellent client service
• Advanced proficiency in Microsoft Word, Outlook, Excel, and PowerPoint, including use of styles and pleading formats; ability to learn and quickly become proficient in new software programs
• Excellent written and oral communication and solid organizational skills
• Must be detail-oriented, able to handle multiple tasks simultaneously, have the ability to prioritize incoming/outgoing tasks, and work effectively independently and within a team
• Availability for overtime is required

Salary

Pursuant with states' laws, the salary range for this position is $78,000 - $99,500, based on experience and local market.

Dentons US LLP offers a competitive salary and benefits package including medical, dental, vision, 401k, profit sharing, short-term/long-term disability, life insurance, tuition reimbursement, paid time off, paid holidays and discretionary bonuses.

Dentons US LLP is an Equal Opportunity Employer - Disability/Vet. Pursuant to local ordinances, we will consider for employment qualified applicants with arrest and conviction records.

If you need any assistance seeking a job opportunity at Dentons US, LLP, or if you need reasonable accommodation with the application process, please call our Talent Acquisition Lead at [phone] or contact us at [e-mail].