Legal Administrative Assistant (Litigation) - New York

Dentons US LLP; New York (NY); Hybrid; USD 90,000 - 125,000; Full time

Benefits offered by this job

Healthcare benefits

401k plan

Discretionary bonus

Tuition reimbursement

Paid time off

Job summary

Dentons US LLP in New York seeks a Legal Administrative Assistant to support the litigation practice chair and lawyers in a hybrid role requiring three days in the office and two days remote each week.

The ideal candidate has a minimum of five years' litigation administrative experience, strong MS Office skills, and proficiency with iManage. Familiarity with Intapp, Emburse, Kiteworks and Litera is preferred to help manage confidential matters.

Qualifications

• Minimum of 5 years of litigation administrative experience in a mid-size to large law firm.
• Advanced proficiency with MS Office (Word, Excel, PowerPoint).
• Proficiency with iManage is required; familiarity with Intapp, Emburse, Kiteworks and Litera is preferred.

Responsibilities

• Manage conflicts checks, new client-matter openings, billing, calendaring, and travel arrangements.
• Plan and coordinate internal and external conferences and meetings, including catering and logistics.
• Track high-priority actions and deadlines for attorneys and ensure timely delivery.
• Handle confidential communications and screen emails, calls, and correspondence with discretion.
• Prepare pleadings and file court documents in state and federal courts, including e-filings.
• Prepare mailing materials and manage document distribution per client instructions.
• Maintain accurate physical and electronic files.
• Support ongoing and ad hoc administrative needs as they arise.
• Perform other duties to meet practice and firm needs.

Skills

Litigation administrative experience

MS Office Suite

Tools

iManage

Intapp

Emburse

Kiteworks

Litera

Job description

Dentons US LLP is currently recruiting for a Legal Administrative Assistant to provide executive level support to our litigation practice chair and lawyers in our New York office. This role offers the opportunity to work in a dynamic, collaborative fast-paced work environment. This is a hybrid position requiring three days in the office and two days remote each week.

Responsibilities

• Manage core legal administrative tasks, including conflicts checks, new client-matter openings, reconciling expenses, billing, electronic approvals, calendaring, conference room reservations, and travel arrangements.
• Provide high-level administrative and organizational support, such as planning of internal and /external conferences and meetings, and organizing conferences, including catering and logistics.
• Coordinate and track high-priority action items, deadlines, and follow-ups to ensure timely delivery by attorneys.
• Handle confidential communication and sensitive communications, including screening and managing emails, calls, and correspondence with clients, partners, and executives with discretion.
• Draft, format, and revise legal documents (including pleadings); prepare and file court documents in state and federal courts, including electronic filings, and maintain files
• Prepare correspondence and materials for mailing, faxing, courier, and FedEx shipments, including certificates of mailing; copy, distribute, and file documents per client instructions and firm protocol.
• Maintain accurate, well-organized physical and electronic files.
• Support both ongoing and ad hoc administrative needs as they arise.
• Perform other duties as assigned to meet the needs of the practice and the firm.

Experience & Qualifications

• Minimum of 5 years of litigation administrative experience in a mid-size to large size law firm.
• Advanced proficiency in MS Microsoft Office Suite – (Word, Excel, and PowerPoint).
• Demonstrated proficiency with legal-specific tools: iManage. (required); familiarity with Intapp, Emburse, (formerly Chrome River), Kiteworks, and Litera strongly preferred.
• Working knowledge of local court rules and procedures.
• Exceptional written and verbal communication skills, with the ability to interact confidently, professionally, and discreetly with clients and high-level partners, and executives with exceptional focus.
• Proven ability to maintain the highest levels of confidentiality, exercise sound judgment, and thrive in a collaborative, deadline-driven environment.
• Exceptional organization and attention to detail, with the ability to prioritize, work independently, and manage multiple deadlines in a fast-paced, high-volume environment.
• Demonstrated ability to juggle competing priorities and manage incoming and outgoing requests efficiently.
• Ability to work effectively both independently and as part of a team.
• Flexibility to work overtime, as needed.

Salary

Pursuant with states' laws, the salary range for this position is $90,000 - $125,000, based on experience and local market.

Dentons US LLP offers a competitive salary and benefits package including medical, dental, vision, 401k, profit sharing, short-term/long-term disability, life insurance, tuition reimbursement, paid time off, paid holidays and discretionary bonuses.

Dentons US LLP is an Equal Opportunity Employer - Disability/Vet. Pursuant to local ordinances, we will consider for employment qualified applicants with arrest and conviction records.