Legal Administrative Assistant (Maplewood, MN)

3M; Minnesota; Hybrid; USD 74,000 - 92,000; Full time

Job summary

A leading company in industrial machinery manufacturing is seeking a Legal Administrative Assistant in Maplewood, MN. This role involves supporting executives, managing confidential information, and performing various administrative tasks. The ideal candidate will have strong organizational skills and a background in administrative support. This position offers a hybrid work environment and competitive compensation.

Benefits

Health Insurance

Paid Absences

Retirement Benefits

Qualifications

• 2 years experience in administrative assistant role or 7 years with high school diploma.
• Experience handling confidential information and supporting executives.

Responsibilities

• Proactively anticipate work needs of executives supported.
• Schedule and support meetings with internal and external counsel.
• Perform administrative duties such as managing calendars and processing expense reports.

Skills

Attention to Detail

Organizational Skills

Written Communication

Oral Communication

Education

Bachelor’s degree

High School Diploma/GED

Tools

MS Office

Job description

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Legal Administrative Assistant

Collaborate with Innovative 3Mers Around the World

Choosing where to start and grow your career has a major impact on your professional and personal life, so it’s equally important you know that the company that you choose to work at, and its leaders, will support and guide you. With a wide of people, global locations, technologies and products, 3M is a place where you can collaborate with other curious, creative 3Mers.

Job Description

Legal Administrative Assistant

Collaborate with Innovative 3Mers Around the World

Choosing where to start and grow your career has a major impact on your professional and personal life, so it’s equally important you know that the company that you choose to work at, and its leaders, will support and guide you. With a wide of people, global locations, technologies and products, 3M is a place where you can collaborate with other curious, creative 3Mers.

This position provides an opportunity to transition from other private, public, government or military experience to a 3M career.

The Impact You’ll Make in this Role

As a Legal Administrator, You Will Have The Opportunity To Tap Into Your Curiosity And Collaborate With Some Of The Most Innovative People Around The World. Here, You Will Make An Impact By

• Proactively anticipating work needs of executives supported
• Scheduling and supporting on- and off-site meetings with internal and external counsel, creating and/or compiling meeting materials including agendas, pre-read material, presentations, surveys, and meeting summaries
• Performing administrative duties such as coordinating travel, managing calendars, reviewing, and routing incoming correspondence, maintaining organizational charts, preparing, and maintaining Excel spreadsheets, database management, tracking and monitoring budgets, and preparing reports
• Processing expense reports and system approvals
• Interpreting and administering corporate policies and procedures
• Assisting with hiring process, talent review process and other Human Resource related processes
• Maintaining teams SharePoint sites, MS Team site, templates, etc.
• Maintaining highly sensitive and confidential information
  
  
  

Your Skills And Expertise

To set you up for success in this role from day one, 3M requires (at a minimum) the following qualifications:

• Bachelor’s degree or higher (completed and verified prior to start) from an accredited institution AND two (2) years of combined experience in an administrative assistant function, secretarial, and/or clerical role in a private, public, government or military environment
  
  
  

-OR-

• High School Diploma/GED or higher (completed and verified prior to start) from an accredited institution and seven (7) years of combined experience in an administrative assistant function, secretarial, and/or clerical role in a private, public, government or military environment
  
  
  

Additional qualifications that could help you succeed even further in this role include:

• Experience handling confidential, sensitive business information and supporting executive level professionals.
• Advanced proficiency in MS Office including Outlook calendaring, MS Teams and Teams Live, Word, Excel, and PowerPoint
• Experience supporting a Vice President or above.
• Strong attention to detail and excellent organizational skills
• Strong written and oral communication skills
• Project management experience
• Experience utilizing generative AI to improve business processes
  
  
  

Work location:

• Hybrid Eligible (Job Duties allow for some remote work but require travel to Maplewood, MN at least 3 days per week)
  
  
  

Travel: May include up to 5% domestic

Relocation Assistance: Is not authorized

Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).

Supporting Your Well-being

3M offers many programs to help you live your best life – both physically and financially. To ensure competitive pay and benefits, 3M regularly benchmarks with other companies that are comparable in size and scope.

Chat with Max

For assistance with searching through our current job openings or for more information about all things 3M, visit Max, our virtual recruiting

Applicable to US Applicants Only:The expected compensation range for this position is $74,644 - $91,231, which includes base pay plus variable incentive pay, if eligible. This range represents a good faith estimate for this position. The specific compensation offered to a candidate may vary based on factors including, but not limited to, the candidate’s relevant knowledge, training, skills, work location, and/or experience. In addition, this position may be eligible for a range of benefits (e.g., Medical, Dental & Vision, Health Savings Accounts, Health Care & Dependent Care Flexible Spending Accounts, Disability Benefits, Life Insurance, Voluntary Benefits, Paid Absences and Retirement Benefits, etc.). Additional information is available at: https://www.3m.com/3M/en_US/careers-us/working-at-3m/benefits/.

Good Faith Posting Date Range 05/05/2025 To 06/04/2025 Or until filled

All US-based 3M full time employees will need to sign an employee agreement as a condition of employment with 3M. This agreement lays out key terms on using 3M Confidential Information and Trade Secrets. It also has provisions discussing conflicts of interest and how inventions are assigned. Employees that are Job Grade 7 or equivalent and above may also have obligations to not compete against 3M or solicit its employees or customers, both during their employment, and for a period after they leave 3M.

Learn more about 3M’s creative solutions to the world’s problems at www.3M.com or on Instagram, Facebook, and LinkedIn @3M.

Responsibilities of this position include that corporate policies, procedures and security standards are complied with while performing assigned duties.

Pay & Benefits Overview: https://www.3m.com/3M/en_US/careers-us/working-at-3m/benefits/

3M does not discriminate in hiring or employment on the basis of race, color, sex, national origin, religion, age, disability, veteran status, or any other characteristic protected by applicable law.

Please note: your application may not be considered if you do not provide your education and work history, either by: 1) uploading a resume, or 2) entering the information into the application fields directly.

3M Global Terms of Use and Privacy Statement

Carefully read these Terms of Use before using this website. Your access to and use of this website and application for a job at 3M are conditioned on your acceptance and compliance with these terms.

Please access the linked document by clicking here, select the country where you are applying for employment, and review. Before submitting your application, you will be asked to confirm your agreement with the terms.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal

• Industries

  Industrial Machinery Manufacturing

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