Executive Administrative Assistant - Laboratory

㍭; Maplewood (MN); On-site; USD 66,000 - 82,000; Full time

Job summary

An established industry player is seeking a detail-oriented Executive Administrative Assistant to support their Lab Technical Director and Senior Lab Managers. This role offers a unique opportunity to work in a hybrid environment, balancing on-site and remote work. You'll be responsible for managing complex calendars, organizing meetings, and handling procurement activities, all while ensuring smooth operations within the laboratory. If you're adept at multitasking and thrive in a dynamic setting, this position could be your next great career move. Join a company that values innovation and collaboration, and enjoy a competitive salary and benefits package.

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Retirement Plan

Flexible Work Hours

Qualifications

• 2+ years of administrative experience in a professional environment.
• Proficiency in MS Office and ability to manage multiple priorities.

Responsibilities

• Provide administrative support for Lab Technical Director and Senior Lab Managers.
• Manage complex calendars and coordinate meetings and events.

Skills

Administrative Support

Calendar Management

MS Office

Teams

Procurement Activities

Basic Accounting Functions

Multi-tasking under Pressure

Education

High School Diploma/GED

Tools

SAP

Workday

Concur

MS Office Applications

Job description

Job Description:

Job Title: Executive Administrative Assistant Laboratory

Collaborate with Innovative 3Mers Around the World

Choosing where to start and grow your career has a major impact on your professional and personal life. At 3M, you'll find a supportive environment with diverse people, global locations, technologies, and products. It's a place to collaborate with curious and creative colleagues.

This position offers an opportunity to transition from private, public, government, or military experience into a 3M career.

The Impact You’ll Make in this Role

As an Executive Administrative Assistant, you will:

• Provide administrative support for the Lab Technical Director and Senior Lab Managers
• Maintain complex, frequently changing calendars and resolve scheduling conflicts
• Support meetings, conferences, and events, including logistics and arrangements
• Create and compile meeting materials like agendas, presentations, and summaries
• Manage laboratory databases, electronic documentation, and archives
• Lead procurement activities for supplies, certifications, and services for a global R&D organization
• Coordinate laboratory facility planning with building management and engineering
• Arrange travel and process expense reports
• Perform basic accounting functions such as invoice payments and budget tracking

Your Skills and Expertise

Minimum requirements:

• High school diploma/GED from an accredited institution
• At least 2 years of administrative experience in a professional environment, using software like MS Office and Teams

Additional preferred qualifications:

• Administrative certifications (e.g., CPS)
• Experience in a laboratory setting
• Knowledge of financial and employee data systems like SAP, Workday, Concur
• Proficiency in MS Office applications
• Ability to manage multiple priorities under pressure

Work Location and Other Details

• Hybrid work in Maplewood, MN, with at least 3 days per week on-site
• Relocation assistance not provided
• Legal authorization to work in the country required

Additional Information

3M offers programs to support your well-being and competitive pay and benefits. For more details, visit our website or chat with Max, our virtual recruiting assistant.

For US applicants, the estimated salary range is $66,635 - $81,442, including base pay and potential incentives. Benefits include health, dental, vision, retirement, and more. Learn more at our benefits page.

Application deadline: 05/09/2025 to 06/08/2025 or until filled. Full-time US employees must sign an employment agreement covering confidentiality, conflicts of interest, and non-compete clauses.

Visit www.3M.com or follow us on social media for more about our solutions and company culture.