Legal Administrative Assistant (Maplewood, MN)

㍍; Maplewood (MN); Hybrid; USD 74,000 - 92,000; Full time

Job summary

An innovative firm is seeking a Legal Administrative Assistant to support executives in a dynamic hybrid work environment. This role involves managing calendars, scheduling meetings, and handling confidential information while collaborating with talented professionals. The ideal candidate will possess strong organizational skills, experience in administrative support, and proficiency in MS Office Suite. Join a company that values diversity and inclusion, and offers competitive compensation along with excellent benefits. If you are ready to make a significant impact in a supportive team, this opportunity is perfect for you.

Benefits

Medical Benefits

Dental Benefits

Vision Benefits

Retirement Plan

Qualifications

• 2+ years of experience in an administrative role or 7+ years in similar roles.
• Experience supporting executives and handling confidential information.

Responsibilities

• Anticipate the work needs of executives and schedule meetings.
• Perform administrative duties and manage sensitive information.

Skills

Administrative Support

Communication Skills

Organizational Skills

Project Management

MS Office Suite

Handling Confidential Information

Generative AI

Education

Bachelor’s Degree

High School Diploma or GED

Tools

MS Office Suite

SharePoint

MS Teams

Job description

Job Description: Legal Administrative Assistant

Collaborate with Innovative 3Mers Around the World

Choosing where to start and grow your career has a major impact on your professional and personal life. At 3M, you'll find a company that supports and guides you through collaboration with curious, creative colleagues across global locations, technologies, and products.

This position offers an opportunity to transition from private, public, government, or military experience to a 3M career.

The Impact You’ll Make in this Role

As a Legal Administrator, you will leverage your curiosity and collaborate with innovative professionals worldwide. Your responsibilities will include:

1. Proactively anticipating the work needs of supported executives.
2. Scheduling and supporting meetings with internal and external counsel, including preparing agendas, pre-read materials, presentations, surveys, and summaries.
3. Performing administrative duties such as coordinating travel, managing calendars, reviewing correspondence, maintaining organizational charts, and managing spreadsheets and databases.
4. Processing expense reports and system approvals.
5. Interpreting and administering corporate policies and procedures.
6. Assisting with hiring, talent review, and other HR processes.
7. Maintaining SharePoint sites, MS Teams, templates, and other digital tools.
8. Handling highly sensitive and confidential information responsibly.

Your Skills and Expertise

To succeed from day one, 3M requires:

• A Bachelor’s degree or higher from an accredited institution, with at least two years of experience in an administrative or clerical role in a private, public, government, or military environment.

-OR-

• A High School Diploma or GED, with at least seven years of relevant experience in similar roles.

Additional qualifications that can enhance your success include:

• Experience handling confidential information and supporting executive professionals.
• Proficiency in MS Office Suite, including Outlook, Teams, Word, Excel, and PowerPoint.
• Experience supporting Vice Presidents or higher-level executives.
• Strong organizational skills and attention to detail.
• Excellent communication skills.
• Project management experience.
• Experience using generative AI to improve business processes.

Work Location & Travel

• Hybrid work arrangement with some remote work; requires travel to Maplewood, MN, at least 3 days per week.

Travel may include up to 5% domestic travel. Relocation assistance is not provided.

Legal & Benefits Information

Must be legally authorized to work in the country of employment without sponsorship. The compensation range is $74,644 - $91,231, including base pay and potential incentives. Benefits include medical, dental, vision, retirement, and more. For details, visit 3M Benefits.

Additional Information

Applicants must provide education and work history via resume upload or application fields. 3M is committed to diversity and inclusion and does not discriminate based on protected characteristics. For terms of use and privacy, please review the Terms of Use.