Executive Assistant - Hybrid - Maplewood, MN/San Antonio, TX

Solventum; Maplewood (MN); Hybrid; USD 72,000 - 89,000; Full time

Job summary

Join a forward-thinking company that is dedicated to improving healthcare through innovative solutions. As an Executive Assistant, you will play a crucial role in supporting a Senior Vice President in a dynamic environment. Your exceptional organizational skills and proactive approach will ensure seamless operations, from managing complex schedules to coordinating travel arrangements. This role not only offers the chance to make a significant impact but also provides a supportive atmosphere where your contributions are valued. If you are looking for an exciting opportunity to thrive in a collaborative setting, this position is perfect for you.

Benefits

Medical Benefits

Dental & Vision Insurance

Health Savings Accounts

Paid Absences

Retirement Benefits

Qualifications

• 5+ years of experience as an Executive Assistant supporting a VP or above.
• Ability to manage complex schedules and handle confidential information.

Responsibilities

• Provide high-level administrative support to a Senior Vice President.
• Manage travel arrangements and coordinate meetings and events.

Skills

Organizational Skills

Communication Skills

Problem-Solving Skills

Discretion and Professionalism

Time Management

Education

Bachelor's Degree

High School Diploma/GED

Tools

Outlook

OneNote

PowerPoint

Concur

Excel

Workday

Job description

Thank you for your interest in working for our Company. Recruiting the right talent is crucial to our goals. On April 1, 2024, 3M Healthcare underwent a corporate spin-off leading to the creation of a new company named Solventum. We are still in the process of updating our Careers Page and applicant documents, which currently have 3M branding. Please bear with us. In the interim, our Privacy Policy here: https://www.solventum.com/en-us/home/legal/website-privacy-statement/applicant-privacy/ continues to apply to any personal information you submit, and the 3M-branded positions listed on our Careers Page are for Solventum positions. As it was with 3M, at Solventum all qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Job Description:

Executive Assistant, Hybrid, Solventum

3M Health care is now Solventum!

At Solventum, we enable better, smarter, safer healthcare to improve lives. As a new company with a long legacy of creating breakthrough solutions for our customers' toughest challenges, we pioneer game-changing innovations at the intersection of health, material and data science that change patients' lives for the better while enabling healthcare professionals to perform at their best. Because people, and their wellbeing, are at the heart of every scientific advancement we pursue.

We partner closely with the brightest minds in healthcare to ensure that every solution we create melds the latest technology with compassion and empathy. Because at Solventum, we never stop solving for you.

The Impact You'll Make in this Role

This Executive Assistant position will provide high-level executive administrative. Supports Advanced Wound Care by handling a wide variety of administrative duties for a Senior Vice President. Applies highly developed administrative and coordination skills to complete activities. Acts independently on standard procedures and handles non-routine situations through interpretation of office guidelines and administrative practices. Proposes and implements solutions to administrative concerns. May provide regular guidance and instruction on work procedures and policy to support personnel. Seeks supervision as needed for direction and approvals.

Here, you will make an impact by:

• Demonstrating exceptional organizational skills and discretion with the ability to prioritize tasks effectively to ensure seamless operations and support to one Senior Vice President in Global Advance Wound Care.
• Exhibiting professionalism, efficiency, and a proactive approach to managing complex schedules, communication, and administrative tasks in a fast-paced and dynamic environment.
• Responsible for calendar management and coordination of multiple complex calendars across the team, including scheduling meetings, events, appointments, and travel arrangements.
• Managing all travel arrangements including flights, accommodations, transportation, and visas.
• Administering travel and entertainment expense submission, process purchase orders, and monthly departmental expenses and headcount review.
• Coordinating and preparing agendas and logistics for meetings, including room bookings, catering arrangements, and technical support.
• Organizing meeting notes and minutes, identify follow-up actions, and track progress on open items.
• Excellent communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels of the organization.
• Planning and coordinating onsite and offsite team meetings.
• Handling confidential financial information and maintaining files/archives (electronic/physical).
• Willingness to be on-call; high-energy, and a problem-solving attitude.

Your Skills and Expertise

To set you up for success in this role from day one, Solventum requires (at a minimum) the following qualifications:

• Bachelor's Degree or higher from an accredited university AND Five (5) years of Executive Assistant experience supporting a Vice President or above.

OR

• High School Diploma/GED from an accredited institution AND Nine (9) years of Executive Assistant experience supporting a Vice President or above.

Additional qualifications that could help you succeed even further in this role include:

• Prior experience as an Executive Assistant supporting a SVP, CFO, or CEO.
• Anticipate the needs of the executives and proactively address any issues or concerns.
• Handle confidential and sensitive information with discretion and professionalism.
• Proficiency in using Outlook and OneNote (calendar/meeting minutes), PowerPoint (staff meetings agenda, follow-ups), Concur (travel management), Excel (department budget management), Workday (system approvals, requisition creation) and other tools and technology.
• Exceptional organizational skills and attention to detail with the ability to prioritize tasks and manage time effectively.
• Strong problem-solving skills and the ability to work independently with minimal supervision.
• Flexibility to adapt to changing priorities and deadlines.

Work location: Hybrid - either Maplewood, MN or San Antonio, TX

Travel: May include up to 10% domestic/international

Relocation Assistance: May be authorized

Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).

Supporting Your Well-being

Solventum offers many programs to help you live your best life - both physically and financially. To ensure competitive pay and benefits, Solventum regularly benchmarks with other companies that are comparable in size and scope.

Applicable to US Applicants Only:The expected compensation range for this position is $72,681 - $88,832, which includes base pay plus variable incentive pay, if eligible. This range represents a good faith estimate for this position. The specific compensation offered to a candidate may vary based on factors including, but not limited to, the candidate's relevant knowledge, training, skills, work location, and/or experience. In addition, this position may be eligible for a range of benefits (e.g., Medical, Dental & Vision, Health Savings Accounts, Health Care & Dependent Care Flexible Spending Accounts, Disability Benefits, Life Insurance, Voluntary Benefits, Paid Absences and Retirement Benefits, etc.). Additional information is available at: https://www.solventum.com/en-us/home/our-company/careers/#Total-Rewards

Responsibilities of this position include that corporate policies, procedures and security standards are complied with while performing assigned duties.

Solventum is committed to maintaining the highest standards of integrity and professionalism in our recruitment process. Applicants must remain alert to fraudulent job postings and recruitment schemes that falsely claim to represent Solventum and seek to exploit job seekers.

Please note that all email communications from Solventum regarding job opportunities with the company will be from an email with a domain of @solventum.com. Be wary of unsolicited emails or messages regarding Solventum job opportunities from emails with other email domains.

Solventum is an equal opportunity employer. Solventum will not discriminate against any applicant for employment on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status.

Please note: your application may not be considered if you do not provide your education and work history, either by: 1) uploading a resume, or 2) entering the information into the application fields directly.

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