Executive Assistant

3M Group; Maplewood (MN); Hybrid; USD 84,000 - 104,000; Full time

Job summary

An established industry player is seeking a detail-oriented Executive Administrative Assistant to provide high-level support to senior executives. This role involves managing complex schedules, creating purchase orders, and ensuring efficient office operations. The position allows for hybrid work, requiring in-office presence at least twice a week. Join a dynamic team where your organizational skills and discretion will be valued, and contribute to the success of a company that prioritizes innovation and collaboration. If you're ready to take your career to the next level in a supportive environment, this is the perfect opportunity for you.

Benefits

Medical, Dental & Vision Insurance

Health Savings Accounts

Flexible Spending Accounts

Disability Benefits

Life Insurance

Paid Absences

Retirement Benefits

Qualifications

• 5+ years of experience in administrative support or customer service.
• High School diploma or higher is required.

Responsibilities

• Provide advanced administrative support to Senior Vice President.
• Create Purchase Orders and approve invoices in SAP.
• Assist with onboarding new hires for Corporate Audit.

Skills

Administrative Support

Organizational Skills

Communication Skills

Customer Service

Discretion

Education

High School diploma or G.E.D

Advanced administrative courses

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

SAP

Archer platform

Workday

Job description

Collaborate with Innovative 3Mers Around the World

Choosing where to start and grow your career has a major impact on your professional and personal life, so it’s equally important you know that the company that you choose to work at, and its leaders, will support and guide you. With a wide variety of people, global locations, technologies and products, 3M is a place where you can collaborate with other curious, creative 3Mers.

This position provides an opportunity to transition from other private, public, government or military experience to a 3M career.

The Impact You’ll Make in this Role

As an Executive Administrative Assistant, you will provide advanced administrative support to the Senior Vice President and General Auditor by handling a wide variety of administrative duties as delegated. You will apply highly developed administrative, organizational, and coordination skills to complete activities. The person selected will act independently on standard procedures and handle non-routine situations through interpretation of guidelines, policies, and standard practices. Here, you will make an impact by:

• Partnering with Executive to achieve daily rhythm based on their needs.
• Forming/building key relationships with internal/external contacts.
• Creating Purchase Orders (PO) and approving invoices in SAP. Periodically reconciling with contact from PwC, Ernst Young and Deloitte.
• Navigating the Archer platform by creating audit programs as needed for the global audit team and assisting with statutory audits, approving and closing annual remediation plans.
• Under minimal general direction, preparing periodic reports and other business documents from multiple sources using a variety of platforms (Microsoft Excel, PowerPoint, Word, etc.).
• Being responsible for the proper procurement of meeting and conference arrangements, food purchases, etc., using the Corporate Meeting and Expense Credit Card as well as miscellaneous purchases and bill payment using the Corporate Purchase Card in strict adherence to all corporate policies and procedures.
• Maintaining records, notes, and documents and files that often include sensitive information and exercising discretion in all matters of confidentiality.
• Assisting with Visa, preparing invitation letters, business letters as requested.
• Completing administrative tasks associated with the onboarding of new hires for Corporate Audit.
• Scheduling quarterly 3M/PwC close meetings with the assistance of other Executive assistants.

Your Skills and Expertise

To set you up for success in this role from day one, 3M requires (at a minimum) the following qualifications:

• High School diploma, G.E.D or higher (completed and verified prior to start).
• Five (5) years of administrative assistant or customer service in a private, public, government or military environment.

Additional qualifications that could help you succeed even further in this role include:

• Completion of advanced administrative, business-related courses or core college curriculum.
• Broad knowledge of standard computer and software use.
• Three or more years of related administrative assistant experience.
• Maintaining an open requisition and acting as the hiring manager for approximately 70 contract workers (PwC, EY and Deloitte) in Workday, performing onboarding and system access.
• Scheduling and managing appointments, arranging travel and reimbursements for executive and other staff as assigned.
• Distributing/routing audit reports from the Corporate Audit email account while monitoring email in an accurate and timely manner.
• Independently responding to a broad range of internal and external inquiries and requests.
• Being responsible for the department organization chart, report distribution lists, Corporate Audit Café Connections, Blackline licenses and Grammarly licenses for the department.
• Understanding company’s and Executive’s priorities to resolve or progress issues, establish priorities, and respond to support needs where appropriate and practical.

Work location:

Maplewood, MN

• Hybrid Eligible (Job Duties allow for some remote work but require travel to Maplewood, MN at least 2 days per week).

Travel: May include up to 5% domestic.

Relocation Assistance: Is not authorized.

Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).

Supporting Your Well-being

3M offers many programs to help you live your best life – both physically and financially. To ensure competitive pay and benefits, 3M regularly benchmarks with other companies that are comparable in size and scope.

Chat with Max

For assistance with searching through our current job openings or for more information about all things 3M, visit Max, our virtual recruiting assistant on 3M.com/careers.

Applicable to US Applicants Only: The expected compensation range for this position is $84,595 - $103,394, which includes base pay plus variable incentive pay, if eligible. This range represents a good faith estimate for this position. The specific compensation offered to a candidate may vary based on factors including, but not limited to, the candidate’s relevant knowledge, training, skills, work location, and/or experience. In addition, this position may be eligible for a range of benefits (e.g., Medical, Dental & Vision, Health Savings Accounts, Health Care & Dependent Care Flexible Spending Accounts, Disability Benefits, Life Insurance, Voluntary Benefits, Paid Absences and Retirement Benefits, etc.). Additional information is available at: 3M Benefits.

3M is an equal opportunity employer. 3M will not discriminate against any applicant for employment on the basis of race, color, religion, sex, sexual orientation, pregnancy, gender identity, national origin, age, disability, or veteran status.