Litigation Legal Assistant

Zaddy Solutions; San Francisco (CA); On-site; USD 70,000 - 95,000; Full time

Job summary

Zaddy Solutions in San Francisco seeks a versatile legal professional to support a busy litigation practice. You will work closely with a Partner and other attorneys on matters across state, federal, tribal, and administrative forums.

The ideal candidate combines strong litigation support experience with exceptional organization, attention to detail, and a willingness to jump in wherever needed. The role blends substantive litigation support with office administration, and the position is based

Qualifications

• 3–6 years of legal assistant experience in a litigation setting.
• Strong familiarity with California and federal court filing procedures.
• Experience with PACER, CM/ECF and e-filing systems.
• Excellent proofreading and meticulous attention to detail.

Responsibilities

• Draft, format, proofread, cite-check and prepare legal documents.
• Prepare pleadings, exhibits and supporting documentation.
• Handle state, federal, tribal and administrative filings.
• Manage PACER/CM/ECF and other e-filing platforms.
• Maintain litigation calendars, deadlines and matter files.
• Schedule hearings, depositions and client meetings.
• Assist with discovery requests and litigation research.
• Support attorney administration including time entry and prebills.

Skills

Litigation support

Organizational skills

Attention to detail

Court filings knowledge

Proactive approach

Billing support

Tools

PACER

CM/ECF

E-filing platforms

Job description

This is an excellent opportunity for a versatile legal professional who enjoys being deeply involved in the day-to-day operation of an active litigation practice. You'll work closely with a Partner and other attorneys handling sophisticated matters across state, federal, tribal, and administrative forums.

The ideal candidate combines strong litigation support experience with exceptional organization, attention to detail, and a willingness to jump in wherever needed. This is not a narrowly defined desk, the right person will be equally comfortable preparing court filings, managing calendars and deadlines, assisting with attorney administration, and helping the office run smoothly.

What You'll Do

• Support attorneys throughout the litigation process, including drafting, formatting, proofreading, cite-checking, and preparing legal documents.
• Prepare pleadings, exhibits, binders, and supporting documentation.
• Handle California state, federal, tribal court, and administrative tribunal filings.
• Manage electronic filing systems, including PACER, CM/ECF and other e-filing platforms.
• Maintain litigation calendars, docket deadlines, client files, and matter information.
• Schedule hearings, conferences, mediations, depositions, client meetings, and internal meetings.
• Assist with discovery requests and litigation-related research.
• Coordinate last-minute filings and deadlines when matters require additional urgency.
• Support attorney administration, including time entry, prebill review, client budget tracking, travel arrangements, and expense processing.
• Assist with general office operations as needed, including reception coverage, visitor coordination, mail, supplies, and other administrative responsibilities.

What We're Looking For

• Approximately 3–6 years of legal assistant experience, ideally within a law firm litigation environment.
• Strong knowledge of California and federal court filing procedures.
• Experience with PACER, CM/ECF, e-filing systems, litigation calendaring, and docket management.
• Excellent proofreading skills with exceptional attention to detail.
• Strong organizational skills and the ability to manage multiple attorneys, matters, deadlines, and competing priorities.
• A proactive, dependable approach and willingness to take ownership of both litigation and administrative responsibilities.
• Comfort supporting attorney billing and administrative tasks such as time entry, prebills, expenses, and scheduling.
• Ability to remain composed when urgent deadlines or last-minute filing needs arise.
• A stable professional background and interest in finding a long-term home with a collaborative legal team.

The client specifically values someone who is genuinely comfortable with both substantive litigation support and broader administrative/office responsibilities, not someone looking to handle litigation tasks exclusively.

The position is based in downtown San Francisco and generally requires two days per week in the office after onboarding. New hires should expect to work fully in-office during the first few weeks while getting up to speed. Certain active matters may occasionally require three to four in-office days during particularly busy weeks.

Candidates must be authorized to work in the United States without current or future visa sponsorship.

About the Search:

We are conducting the initial screening process for this confidential client. Additional information about the company, product, and interview process will be shared with qualified candidates.