Legal Administrative Assistant (Litigation)

Mullen Coughlin LLC; Devon (PA); Hybrid; USD 50,000 - 70,000; Full time

Job summary

Mullen Coughlin LLC, a dynamic law firm specializing in data privacy, seeks a Litigation Assistant. This full-time, hybrid role involves supporting legal professionals with various administrative tasks in a fast-paced environment. Join a supportive team culture that values growth and competitive compensation.

Benefits

401(k) program

Paid maternity and paternity leave

Accrued time off

Competitive salary

Qualifications

• 5+ years of legal administrative litigation support experience.
• Strong typing skills and proficiency in Microsoft Office.
• Ability to maintain confidentiality and manage multiple tasks.

Responsibilities

• Prepare and manage electronic court filings and evidence.
• Assist with discovery projects and maintain complex calendars.
• Draft professional correspondence and intake new cases.

Skills

Communication

Time Management

Analytical Skills

Interpersonal Skills

Attention to Detail

Education

Associate Degree or equivalent training/work experience

Tools

ProLaw

Document Management Systems

MS Office

Job description

As Mullen Coughlin continues to grow, we are always looking to connect with qualified, motivated professionals. Please review our current openings for the next step in a challenging and rewarding career. The Firm’s needs are updated often so if you don’t see the perfect fit, please submit your resume and cover letter to [e-mail] . Thank you for your interest in Mullen Coughlin and we look forward to hearing from you.

Location: Devon, PA

Job Id:158

# of Openings:1

Mullen Coughlin is a highly successful, fast growing multi-country niche law firm focused exclusively on counseling organizations in the context of data privacy, including incident response, regulatory investigations, single-plaintiff and class action litigation, and compliance. Committed to the rapid incident response to incoming client calls, we thrive in a high energy, close-knit, and upbeat office culture. The Firm pays very competitively in the market and offers a full benefit package, including accrued time off, paid maternity and paternity leave, and a generous 401(k) program. At it's headquarters office, located at 426 West Lancaster Ave, Devon, PA, Mullen Coughlin's home office is over fifty-six thousand square feet, boasting the latest in technology and security, accommodating the projected continued growth of the firm, and providing all Mullen Coughlin employees access to amenities and resources to further their professional career, as well as their health and well-being.

The Litigation Assistant will work as part of a cohesive administrative team to support Partner and Associate Attorneys in our litigation practice. This is a full-time, hybrid position working 40-hours per week and eligible for benefits. The work schedule runs from Monday to Friday with a flexible start time between 8:30am to 9:30am.

Sampling of Responsibilities:

• Prepare, organize, index, develop, and manage relevant data including electronic court filings, and evidence.
• Assist with and organize voluminous discovery projects.
• Maintain complex calendars.
• Handle and draft professional correspondence.
• Review preliminary invoices.
• Answer phones and act as contact to internal and external customers.
• Intake new cases.
• Collaborate and support the team to provide responsive customer service.
• Perform other administrative tasks as assigned.

Skills & Qualifications:

• Associate Degree or equivalent training/work experience, required.
• 5+ years of legal administrative litigation support experience within a legal department or law firm or an equivalent combination of education and experience.
• Experience with professional services billing systems.
• ProLaw experience, a plus.
• Experience with document management systems and best practices, strongly desired.
• Ability to perform multiple tasks simultaneously while maintaining a positive attitude in a fast-paced environment.
• Experience with eDiscovery, a plus.
• Strong typing skills.
• Effective time management and high level of attention to detail skills to balance the workload of Partner and Associate attorneys and efficiently prioritize requests.
• Strong communication and interpersonal skills; can collaborate with all levels of staff both orally and in writing.
• Good analytical skills.
• Ability to resolve issues quickly and efficiently.
• Ability to represent a positive and professional image.
• Demonstrated proficiency in computer software applications, including MS Office (Word, Excel, and PowerPoint); Outlook for calendaring meetings, events, etc. Ability to learn and use other applications may be necessary, such as ProLaw.
• Proven ability to schedule meetings and conference calls with multiple parties and arrange travel.
• Advanced level of knowledge of legal terminology.
• Strong skills to research and problem-solve to obtain information or data from various sources and materials and organize with excellent attention to detail into a comprehensive package.
• Demonstrated knowledge of filing and record tracking systems, both paper and electronic.
• Ability to use high level of discretion and maintain all attorney-client confidentiality.
• Working knowledge of legal process, protocols and procedures.
• Ability to multi-task within demanding time frames despite interruptions.

To Apply
Please use our online application portal to submit your cover letter and resume.

Mullen Coughlin is an Equal Opportunity Employer and believes in strength in diversity.
Mullen Coughlin is not accepting resumes from search firms for this position.
Relocation assistance is not provided for this position.
Applicant must be authorized to work in the United States of America.

Mullen Coughlin is proud to be an equal opportunity employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.