Administrative Assistant

Emergent Hiring; Charlotte (NC); Remote; USD 40,000 - 60,000; Full time

Job summary

A small, growing construction company in Charlotte is looking for a REMOTE Admin Assistant to manage communications, appointments, and documentation. This role offers opportunities for internal growth as the company expands, ideal for organized individuals with administrative experience.

Qualifications

• Proven administrative experience required.
• Strong organizational and multitasking skills necessary.
• Proficiency with Google Workspace, Microsoft Office, and CRMs.

Responsibilities

• Manage company communications and schedule appointments.
• Maintain records of licenses, certifications, and insurance documents.
• Assist in preparing pre-qualification forms for construction projects.

Skills

Organizational Skills

Multitasking

Communication Skills

Familiarity with Permit Processes

Creating Administrative Systems

Tools

Google Workspace

Microsoft Office

CRM Platforms

Job description

Emergent Hiring is partnering with a small, growing construction company in Charlotte in their search for a REMOTE Admin Assistant. This is a position that will grow and evolve overtime as the company generates more revenue and internal growth. They are looking to compensate further as the company grows

Responsibilities

• Manage company email and phone communications with professionalism and attention to detail
• Schedule and confirm appointments, meetings, and site visits
• Maintain up-to-date records of all company licenses, certifications, insurance documents (GL, WC), and renewals
• Support in pulling permits and coordinating with municipalities or agencies
• Assist in preparing and submitting pre-qualification forms for upcoming construction projects
• Communicate with subcontractors and vendors regarding compliance documents and timelines
• Track project timelines and help maintain production and meeting schedules
• Serve as a point of contact for potential clients, prescreening inquiries and capturing project intake details
• Maintain company CRM, vendor contacts, and subcontractor database
• Update and manage website content and social media accounts (posting project updates, announcements, etc.)
• Attend occasional in-person meetings or site visits to stay aligned with field operations
• Provide general virtual office support (document prep, file organization, follow-up emails)

Required Skills and Qualification

• Proven administrative experience
• Strong organizational, multitasking, and communication skills
• Comfortable on the phone and professional in client-facing interactions
• Familiarity with permit processes and project scheduling
• Proficiency with Google Workspace (Docs, Sheets, Calendar), Microsoft Office, and CRM platforms
• Ability to create and implement efficient administrative systems and workflows
• Reliable internet access and ability to work independently with minimal supervision

Preferred Skills

• Experience in the construction industry.
• Familiarity with project management software.
• Bilingual in Spanish is a plus
• Experience using project management software (Buildertrend, Procore, or similar)
• Social media management or basic graphic creation skills (Canva or similar)
• Familiarity with workers’ compensation, general liability requirements, and contractor onboarding processes
• Knowledge of construction terms and project flow preferred
• Construction, real estate, or property management background is a plus