Legal Administrative Assistant: Essential Firm Support

ADP, Inc.; San Diego (CA); On-site; USD 32,000 - 33,000; Full time

Job summary

Robbins LLP in San Diego is seeking an Administrative Assistant to support attorneys and staff with general administrative tasks and clerical duties, ensuring smooth daily operations.

The role requires excellent communication, strong organization, and the ability to work both independently and as part of a team in a fast-paced environment. A high school diploma or equivalent and at least one year of related experience are required.

Qualifications

• 1-year Administrative Assistant experience and customer service experience required; law firm experience preferred
• High School Diploma or the equivalent required; Associate degree (AA) preferred

Responsibilities

• Perform receptionist duties including answering, screening, and directing calls; greet visitors
• Process incoming/outgoing mail, photocopying, scanning, and errands
• Order and maintain office supplies; keep kitchen areas stocked
• Set-up and breakdown rooms for meetings
• Prepare and maintain firm documents such as routing slips, phone lists, and schedules
• Update and maintain Firm Contacts database
• Assist with Continuing Legal Education requirements for Firm attorneys
• Assist with tracking Certificates of Good Standing for attorneys
• Provide backup support for travel coordination within budget guidelines
• Schedule conference calls, telephonic court appearances, and meetings for attorneys
• Support Legal Administration and Litigation Support on special projects

Skills

Reception duties

Microsoft Office

Organizational skills

Verbal and written communication

Teamwork

Attention to detail

Professionalism

Multi-tasking

Education

High School Diploma or equivalent

Associate degree (AA) preferred

Tools

Microsoft Word

Microsoft Excel

Outlook

Teams

Job description

Robbins LLP in San Diego is seeking an Administrative Assistant to support attorneys and staff with general administrative tasks and clerical duties, ensuring smooth daily operations.

The role requires excellent communication, strong organization, and the ability to work both independently and as part of a team in a fast-paced environment. A high school diploma or equivalent and at least one year of related experience are required.