Senior Legal Administrative Assistant (Litigation)

Robins-Kaplan-LLP-; New York (NY); On-site; USD 49,000 - 88,000; Full time

Job summary

Robins Kaplan LLP seeks a Legal Administrative Assistant to provide high-level administrative support to litigation attorneys. The role emphasizes confidentiality, initiative, and discretion across filing, scheduling, travel, budgeting, and reporting.

You will serve as primary liaison for clients, coordinate meetings, prepare materials, and assist with business development. This non-exempt role is hourly paid with overtime eligibility.

Qualifications

• Demonstrated ability to regularly provide Best in Class Client Service.
• Strong administrative skills (organization, time-management, proofreading, accuracy, detail-oriented).
• Superior communication skills, both verbal and in writing.
• Superior level of integrity and confidentiality.
• Ability to work independently and under pressure.
• Possess overall commitment to quality and teamwork.
• Ability to handle multiple projects simultaneously in a fast-paced environment.
• Computer literacy, including MS Word, Outlook and Excel.

Responsibilities

• Obtain and maintain knowledge of attorneys’ practice area and be familiar with legal terminology and procedures.
• Simultaneously handle numerous assignments, timelines and people on a daily basis.
• Submit billable time records on time.
• Serve as primary contact and liaison for clients and advisors.
• Monitor, screen and manage communications including phone calls, mail, and e-mail messages, using independent judgment to determine those requiring priority attention.
• Participate and assist with business development related projects and requests.
• Prepare a variety of complex reports and documents (including statistical, legal, financial, administrative and budget reports).
• Create and maintain an efficient documentation and filing system.
• Maintain appointment schedules and calendars, providing reminders as appropriate.
• Coordinate and organize meetings, including notification to attendees, set-up, pre-and post-meeting correspondence, meeting minutes and records, and other required follow up.
• Research and respond to communications as appropriate.
• Prepare meeting materials and create presentations.
• Manage travel and logistics details for the team.
• Monitor budget and process expenses.
• Perform special projects and other responsibilities as assigned.
• E-file according to court rules and transcribe dictation, a plus.

Skills

Best in Class Client Service

Administrative skills

Communication skills

Integrity and confidentiality

Work independently

Teamwork

Multi-project management

Tools

MS Word

Outlook

Excel

Job description

Robins Kaplan LLP seeks a Legal Administrative Assistant to provide high-level administrative support to litigation attorneys. The role emphasizes confidentiality, initiative, and discretion across filing, scheduling, travel, budgeting, and reporting.

You will serve as primary liaison for clients, coordinate meetings, prepare materials, and assist with business development. This non-exempt role is hourly paid with overtime eligibility.