Litigation Administrative Specialist — Client-Focused Support

Robins Kaplan LLP; New York (NY); On-site; USD 49,000 - 88,000; Full time

Job summary

Robins Kaplan LLP seeks a Legal Administrative Assistant to provide high-level administrative support to litigation attorneys. The role demands confidentiality, discretion, initiative, and the ability to manage multiple tasks in a fast-paced environment.

Key duties include calendar management, travel coordination, report preparation, and maintaining filing systems. The position includes preparing meeting materials, supporting business development projects, and handling communications with

Qualifications

• Provide best-in-class client service.
• Strong administrative skills including organization and accuracy.
• Superior written and verbal communication skills.
• High level of integrity and confidentiality.
• Ability to work independently and under pressure.
• Commitment to quality and teamwork.
• Ability to manage multiple projects in a fast-paced environment.
• Proficiency with MS Word, Outlook and Excel.

Responsibilities

• Provide high-level administrative support to litigation attorneys.
• Manage calendars, meetings and travel arrangements.
• Prepare complex reports and documents, including budget reports.
• Maintain documentation and filing systems.
• Coordinate and organize meetings and prepare minutes.
• Monitor communications and respond as appropriate.
• Submit billable time records on time.
• E-file according to court rules and transcribe dictation (a plus).

Skills

Client service

Confidentiality

Time management

Communication

Detail-oriented

Tools

MS Word

Outlook

Excel

Job description

Robins Kaplan LLP seeks a Legal Administrative Assistant to provide high-level administrative support to litigation attorneys. The role demands confidentiality, discretion, initiative, and the ability to manage multiple tasks in a fast-paced environment.

Key duties include calendar management, travel coordination, report preparation, and maintaining filing systems. The position includes preparing meeting materials, supporting business development projects, and handling communications with