Legal Administrative Assistant – Document Production Specialist

The People Placers; Voorhees Township (NJ); On-site; USD 42,000 - 46,000; Full time

Benefits offered by this job

Medical insurance

401(k) plan

Profit sharing

Paid time off

Disability insurance

Life insurance

Parental leave

Job summary

The People Placers are seeking an experienced Legal Administrative Assistant / Document Production Specialist for a prestigious Voorhees, NJ law firm. The role focuses on producing polished, court-ready documents and supporting attorneys across practice areas.

Proficiency in Microsoft Office, proofreading excellence, and the ability to manage multiple document-production requests with deadlines are essential. Kofax and Litera experience is preferred.

Qualifications

• 1+ year administrative experience; law firm experience preferred.
• Strong MS Word, Excel, PowerPoint, Outlook, and Kofax knowledge.
• Litera experience preferred.
• Excellent proofreading and attention to detail.

Responsibilities

• Create, format, and proofread legal documents in Word, Excel, and PowerPoint.
• Format documents per firm standards and attorney specifications.
• Convert PDFs to Word and ensure proper formatting.
• Create and update Tables of Contents and Tables of Authorities.
• Compare and analyze documents using Litera.
• Transcribe dictated material accurately.

Skills

Attention to detail

Proofreading

Time management

Written and verbal communication

Independent work

Team collaboration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Kofax

Litera

Job description

Location: Voorhees, NJ

Schedule: Full-Time, Monday–Friday, 12:00 PM–8:00 PM

Work Setting: Fully In-Office

Salary: $42,000–$46,000, commensurate with experience

A leading full-service law firm is seeking an experienced Legal Administrative Assistant / Document Production Specialist to join its Document Production Center in Voorhees, NJ.

This is an excellent opportunity for a detail-oriented professional who enjoys working with attorneys, legal documents, and document-production technology. The Document Production Center supports attorneys across multiple practice areas and plays an important role in preparing polished, accurate, and client- and court-ready legal documents.

The ideal candidate will have strong Microsoft Office skills, excellent proofreading abilities, and the ability to manage multiple priorities while maintaining a high level of accuracy.

Responsibilities

• Create, revise, format, and proofread legal and business documents using Microsoft Word, Excel, and PowerPoint.
• Format complex documents according to firm standards and attorney specifications.
• Convert documents from PDF to Word and ensure proper formatting and presentation.
• Create and update Tables of Contents and Tables of Authorities.
• Compare and analyze documents using Litera.
• Accurately and efficiently transcribe digital dictation.
• Create, edit, combine, and format PDF documents using Kofax.
• Troubleshoot document formatting and conversion issues.
• Collaborate with attorneys and administrative professionals throughout the firm.
• Manage multiple document-production requests while meeting deadlines and maintaining accuracy.

Qualifications

• At least 1 year of administrative assistant experience; law firm experience is preferred.
• Strong working knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and Kofax.
• Experience with Litera is preferred.
• Exceptional attention to detail and proofreading skills.
• Strong organizational and time-management abilities.Ability to manage multiple priorities and meet deadlines.
• Ability to work independently, take initiative, and collaborate effectively with a team.
• Strong written and verbal communication skills.

The salary range for this position is $42,000–$46,000, commensurate with experience.

Benefits include:

• Medical insurance
• 401(k) plan
• Profit sharing
• Paid time off
• Short-term and long-term disability
• Life insurance
• Parental leave
• Additional benefits, subject to the terms and conditions of each plan

Why Consider This Opportunity?

This is a great opportunity for an administrative professional looking to build or continue a career within a professional legal environment. You’ll work closely with attorneys and legal professionals while developing strong expertise in document production, legal formatting, proofreading, and specialized document technologies.