Legal Administrative Assistant

Ray Thomas; Houston (TX); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Health, dental, vision, life and dis­-

Disability coverage

Strong 401(k) program

Paid parking

Job summary

Ray Thomas in Houston, TX is seeking a detail-oriented Legal Administrative Assistant to support attorneys and practice groups. You will draft, format, proofread, and finalize legal documents, manage e-filing in state and federal courts, and help with trial preparation and billing tasks.

Ideal candidates have prior legal admin assistant experience, strong MS Office skills, and the ability to juggle competing requests while staying organized and collaborative in a fast-paced environment.

Qualifications

• Prior experience as a legal administrative assistant or legal secretary.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Experience handling document management systems and e-filing requirements.
• Ability to manage competing requests and stay organized in a busy practice environment.

Responsibilities

• Draft, format, proofread, and finalize pleadings, motions, briefs, discovery, contracts, and other legal documents.
• E-file documents in state and federal courts.
• Assist with trial preparation and organize case materials.
• Schedule depositions, meetings, and conference calls.
• Manage attorney calendars and coordinate travel.
• Open new matters, run conflict checks, and prepare engagement letters.
• Organize documents and emails within the document management system.
• Enter attorney time and assist with billing correspondence and expense reports.
• Provide occasional reception coverage and general administrative support.

Skills

Legal admin experience

Microsoft Office

Document management system

Time management

Tools

E-filing knowledge

Document management system

Job description

Salary: $55,000–$70,000 (based experience)

Why This Opportunity?

• Enjoy variety in your day. Work with different attorneys and practice groups, providing support where it’s needed most.
• Build a career that fits your interests. Grow within this varied support role or potentially move into a dedicated practice group as opportunities become available.
• Join a people-first culture. Work alongside colleagues who value respect, teamwork, and a positive attitude.
• Find a place to stay and grow. Long staff tenure and supportive leadership reflect the firm’s commitment to its people.
• Get support from the start. A gradual onboarding process over approximately 3–4 months gives you time to learn the firm’s processes.
• Enjoy strong benefits. Benefits include health, dental, vision, life and disability coverage, a strong 401(k) program, and paid parking.

What You’ll Do

• Draft, format, proofread, and finalize pleadings, motions, briefs, discovery, contracts, and other legal documents.
• E-file documents in state and federal courts.
• Assist with trial preparation and organize case materials.
• Schedule depositions, meetings, and conference calls.
• Manage attorney calendars and coordinate travel.
• Open new matters, run conflict checks, and prepare engagement letters.
• Organize documents and emails within the document management system.
• Enter attorney time and assist with billing correspondence, expense reports, vendor invoices, and check requests.
• Provide occasional reception coverage and general administrative support.

What We’re Looking For

• Prior experience as a legal administrative assistant or legal secretary.
• Working knowledge of state and federal court rules, filing procedures, and e-filing requirements.
• Experience preparing and finalizing legal documents accurately.
• Proficiency in Microsoft Office and experience with a document management system.
• Ability to manage competing requests and adapt to different attorneys’ working styles.
• Strong organization, communication, attention to detail, and follow-through.
• A proactive, professional, and collaborative approach.