Legal Administrative Assistant – Court Rules & Support

Administrative Office of the Courts, Washington State; Olympia (WA); On-site; USD 61,000 - 80,000; Full time

Job summary

Administrative Office of the Courts in Olympia, Washington, is seeking a skilled Legal Administrative Assistant to support the Senior Staff Attorney and court rules work. The role emphasizes independent work, sound judgment, and managing complex administrative tasks with high-impact relevance for Washington’s courts.

The position requires a bachelor’s degree and three years of administrative experience, plus advanced word processing and MS 365 proficiency.

Qualifications

• Bachelor's degree in business administration, public administration, or closely related field.
• Three (3) years of progressively responsible administrative support experience in a similar professional work environment.
• Advanced word processing skills.

Responsibilities

• Assist with proofreading, formatting, and posting online materials related to state court rules as directed.
• Maintain files and records related to state court rules and the Washington Supreme Court Rules Committee.
• Manage the process of receiving and distributing local court rules filed with the Administrative Office of the Courts per General Rule 7.
• Prepare and edit correspondence, court forms, reports, spreadsheets, and presentations, ensuring accuracy and adherence to agency standards.
• Coordinate daily administrative operations and workflow for the office or section.
• Manage calendars, schedule meetings, plan conferences, and coordinate logistics, including facilities, travel, meals, and billing.
• Prepare agendas, notify participants, attend meetings, and draft minutes as needed.
• Compile information and prepare reports to support decision-making.
• Maintain confidentiality while keeping the supervisor informed of key items, deadlines, and progress updates.
• Serve as administrative support for recruitments, coordinating interviews, candidate communication, onboarding tasks, and related logistics.

Skills

Advanced word processing

Education

Bachelor's degree in business administration, public administration, or closely related field

Tools

Microsoft 365

Job description

Administrative Office of the Courts in Olympia, Washington, is seeking a skilled Legal Administrative Assistant to support the Senior Staff Attorney and court rules work. The role emphasizes independent work, sound judgment, and managing complex administrative tasks with high-impact relevance for Washington’s courts.

The position requires a bachelor’s degree and three years of administrative experience, plus advanced word processing and MS 365 proficiency.