Court Rules Legal Administrative Assistant

State of Washington; Olympia (WA); On-site; USD 61,000 - 80,000; Full time

Job summary

Administrative Office of the Courts in Olympia, Washington, is seeking a skilled Legal Administrative Assistant to support the Senior Staff Attorney and court rules professionals. This role focuses on document preparation, workflow management, and high-impact administrative tasks in a dynamic environment.

The position requires a bachelor's degree and 3 years of administrative experience, with strong Microsoft 365 skills and advanced proofreading capabilities.

Qualifications

• Bachelor's degree in business administration, public administration, or closely related field.
• Three (3) years of progressively responsible administrative support experience in a similar professional work environment.
• Advanced word processing skills.

Responsibilities

• Assist with proofreading, formatting, and posting online materials related to state court rules as directed.
• Maintain files and records related to state court rules and the Washington Supreme Court Rules Committee.
• Manage the process of receiving and distributing local court rules filed with the Administrative Office of the Courts per General Rule 7.
• Prepare and edit correspondence, court forms, reports, spreadsheets, and presentations, ensuring accuracy and adherence to agency standards.
• Coordinate daily administrative operations and workflow for the office or section.
• Manage calendars, schedule meetings, plan conferences, and coordinate logistics, including facilities, travel, meals, and billing.
• Prepare agendas, notify participants, attend meetings, and draft minutes as needed.
• Compile information and prepare reports to support decision-making.
• Maintain confidentiality while keeping the supervisor informed of key items, deadlines, and progress updates.
• Serve as administrative support for recruitments, coordinating interviews, candidate communication, onboarding tasks, and related logistics.

Skills

Microsoft 365 proficiency

Advanced word processing

Education

Bachelor's degree in business administration or public administration

Job description

Administrative Office of the Courts in Olympia, Washington, is seeking a skilled Legal Administrative Assistant to support the Senior Staff Attorney and court rules professionals. This role focuses on document preparation, workflow management, and high-impact administrative tasks in a dynamic environment.

The position requires a bachelor's degree and 3 years of administrative experience, with strong Microsoft 365 skills and advanced proofreading capabilities.