Legal Administrative Assistant

Administrative Office of the Courts; Olympia (WA); On-site; USD 61,000 - 80,000; Full time

Job summary

Administrative Office of the Courts in Olympia, WA, is seeking a Legal Administrative Assistant to support the Court Services Division. The role focuses on independent work, sound judgment, and handling complex administrative tasks related to court rules and legal workflows.

You will assist the Senior Staff Attorney, prepare documents, coordinate workflow, manage calendars, and support recruitment activities while maintaining confidentiality and meeting deadlines.

Qualifications

• Bachelor's degree in business administration, public administration, or closely related field.
• Three (3) years of progressively responsible administrative support experience in a similar professional work environment.
• Demonstration of relevant work experience may substitute for education experience.

Responsibilities

• Assist with proofreading, formatting, and posting online materials related to state court rules as directed.
• Maintain files and records related to state court rules and the Washington Supreme Court Rules Committee.
• Manage the process of receiving and distributing local court rules filed with the Administrative Office of the Courts per General Rule 7.
• Prepare and edit correspondence, court forms, reports, spreadsheets, and presentations, ensuring accuracy and adherence to agency standards.
• Coordinate daily administrative operations and workflow for the office or section.
• Manage calendars, schedule meetings, plan conferences, and coordinate logistics, including facilities, travel, meals, and billing.
• Prepare agendas, notify participants, attend meetings, and draft minutes as needed.
• Compile information and prepare reports to support decision-making.
• Maintain confidentiality while keeping the supervisor informed of key items, deadlines, and progress updates.
• Serve as administrative support for recruitments, coordinating interviews, candidate communication, onboarding tasks, and related logistics.
• Performs other duties as assigned.

Skills

Advanced word processing

Education

Bachelor's degree in business administration, public administration, or closely related field

Tools

Microsoft 365

Job description

Washington Courts Employment Opportunity

Administrative Office of the Courts

Legal Administrative Assistant

Court Services Division

Our Mission: Advance the timely, effective and equitable operations of the Washington Judicial Branch.

POSITION DETAILS

Status: Regular: Full-Time

Location: Olympia, Washington

Salary: $61,332 - $80,496 per year (DOQ)

Opens: October 15, 2026

Closes: October 29, 2026, Candidates are encouraged to apply early. AOC reserves the right to close the recruitment at any time but no sooner than seven days after posting.

POSITION PROFILE

Are you looking for a career working at the intersection of courts and court users? Join our team supporting the state and local court rule process.

The Administrative Office of the Courts is seeking a skilled Legal Administrative Assistant who excels in independent work, sound judgment, and managing complex administrative tasks. You’ll support the Senior Staff Attorney working on court rules and other legal professionals with high-impact work, from document preparation to coordination and workflow management. If you’re detail-oriented, tech-savvy, and thrive in a role where no two days are the same, this is an excellent opportunity to contribute to the success of Washington’s courts.

DUTIES AND RESPONSIBILITIES

Some of the duties you will perform are:

• Assist with proofreading, formatting, and posting online materials related to state court rules as directed.
• Maintain files and records related to state court rules and the Washington Supreme Court Rules Committee.
• Manage the process of receiving and distributing local court rules filed with the Administrative Office of the Courts per General Rule 7.
• Prepare and edit correspondence, court forms, reports, spreadsheets, and presentations, ensuring accuracy and adherence to agency standards.
• Coordinate daily administrative operations and workflow for the office or section.
• Manage calendars, schedule meetings, plan conferences, and coordinate logistics, including facilities, travel, meals, and billing.
• Prepare agendas, notify participants, attend meetings, and draft minutes as needed.
• Compile information and prepare reports to support decision-making.
• Maintain confidentiality while keeping the supervisor informed of key items, deadlines, and progress updates.
• Serve as administrative support for recruitments, coordinating interviews, candidate communication, onboarding tasks, and related logistics.

• Performs other duties as assigned.

REQUIRED QUALIFICATIONS

• Bachelor's degree in business administration, public administration, or closely related field

AND

• Three (3) years of progressively responsible administrative support experience in a similar professional work environment.
• Advanced word processing skills.

Demonstration of relevant work experience may substitute for education experience.

DESIRED QUALIFICATIONS

• Proficient in utilizing Microsoft 365 products, including Teams, Outlook, Word, OneNote, PowerPoint, and others, with expertise appropriate to the responsibilities of the role.
• Proficient ability to proofread and format legal materials with a high level of accuracy and precision, interpret information, and work independently with minimal supervision.
• Proficient time and resource management skills demonstrate the ability to work on multiple assignments concurrently, plans work to accomplish assignments, manages time to complete assigned tasks within the structure set by supervisor.

WASHINGTON STATE RESIDENCY AND TELEWORK INFORMATION

AOC requires employees to reside in Washington State. Any exceptions must be approved. If you are invited to interview and currently reside outside of Washington State, seek more information about residency requirements from the AOC hiring manager for this recruitment.

This position requires you to be in the AOC's Olympia office at least two (2) days per week.

IMPORTANT INFORMATION

• The workweek may fluctuate depending on workload or agency needs.
• Overnight travel may be required based on business needs.
• This position may be overtime eligible.

The AOC is an equal opportunity employer and does not discriminate based on gender, pregnancy, race, color, national origin, ancestry, religion, creed, physical, mental or sensory disability (actual or perceived), use of a service animal, marital status, sexual orientation, gender identity or expression, veteran or military status, age, HIV or Hepatitis C status, citizenship or immigration status, or any other basis protected by federal or state law. Persons of disability needing assistance in the application process, or those needing this announcement in an alternative format, please contact the AOC Human Resource Office via email at [e-mail].

Candidates who are offered a job with AOC must possess work authorization that does not require sponsorship by the employer for a visa now or in the future.

AOC complies with the employment eligibility verification requirements of the federal government eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements for that form.

AOC does not use E-verify; therefore we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.

Persons legally authorized to work in the U.S. under federal law, including Deferred Action for Childhood Arrivals recipients, are eligible for employment unless prohibited by other state or federal law.

SPECIAL NOTE

Before a new hire, a background check, including criminal history, will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the job.