Legal Administrative Assistant - Corporate / Intellectual Property

Aspen Careers, LLC; Chicago (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

Aspen Careers, in collaboration with a respected Chicago law firm, seeks a Legal Administrative Assistant to support corporate and intellectual property matters in our Chicago, IL office. You will work closely with attorneys, clients, and other legal professionals in a collaborative, team-oriented environment.

The ideal candidate will have 3+ years of legal administrative or paralegal experience, familiarity with corporate governance, and IP docketing.

Qualifications

• 3+ years of prior legal administrative, legal secretarial, or paralegal experience
• Experience supporting corporate law matters, with familiarity with corporate governance
• Experience supporting transactional legal work in a law firm or corporate legal environment
• Familiarity with patent and trademark terminology, USPTO procedures, and intellectual property docketing practices
• Proficiency with Microsoft Office

Responsibilities

• Support attorneys handling corporate and intellectual property matters
• Coordinate USPTO filings, correspondence, recordation matters, and related documentation
• Manage calendars, client files, billing, timekeeping, expense reports, correspondence, and travel arrangements
• Assist with signatures, filing instructions, and required materials

Skills

Legal administrative experience

Corporate law support

Microsoft Office proficiency

Excellent organization

Attention to detail

Communication skills

Job description

Join a Collaborative Team – Corporate / Intellectual Property Legal Administrative Assistant Opportunity in Chicago!

Aspen Careers is partnering with a respected, full-service law firm to identify an experienced Legal Administrative Assistant for its growing Chicago, Illinois office. This is an excellent opportunity for a legal administrative professional with experience supporting corporate and intellectual property matters to join a sophisticated, team-oriented environment and work closely with attorneys, clients, and other legal professionals.

Job Title:

Legal Administrative Assistant – Corporate / Intellectual Property

Location:

Chicago, IL

Compensation:

Competitive, depending on experience

Why You Should Apply:

• Support attorneys handling a mix of corporate and intellectual property matters


• Gain exposure to patent and trademark prosecution, portfolio management, and transactional legal work


• Assist with USPTO-related filings, correspondence, recordation matters, and supporting documentation


• Work directly with clients, inventors, foreign associates, and vendors to coordinate signatures, filing instructions, and required materials


• Handle a variety of administrative responsibilities including calendars, client files, billing, timekeeping, expense reports, correspondence, and travel arrangements


• Join a growing Chicago office within a well-established, full-service law firm


• Be part of a collaborative environment where strong organization, client service, and teamwork are highly valued

The Ideal Candidate:

• 3+ years of prior legal administrative, legal secretarial, or paralegal experience


• Experience supporting corporate law matters, with familiarity with corporate governance


• Experience supporting transactional legal work in a law firm or corporate legal environment preferred


• Familiarity with patent and trademark terminology, USPTO procedures, and intellectual property docketing practices preferred


• Experience preparing, formatting, proofreading, and organizing legal correspondence, forms, and filing documents


• Proficiency with Microsoft Office


• Strong organizational skills and exceptional attention to detail


• Ability to manage multiple priorities, deadlines, files, and attorney assignments


• Professional communication skills and the ability to interact effectively with clients, attorneys, inventors, foreign associates, and vendors


• Team-oriented mindset with a willingness to assist other legal administrative professionals as needed

About the Firm:

• Full-service law firm with a strong presence across multiple markets


• Provides sophisticated legal services across corporate, intellectual property, litigation, labor & employment, and other practice areas


• Known for professionalism, high-quality client service, and collaborative teamwork


• Offers the opportunity to work alongside experienced attorneys and legal professionals


• Growing Chicago office with an expanding need for experienced administrative support

What’s in it for You?

• Competitive salary, depending on experience


• Stable and reputable law firm environment


• Opportunity to develop deeper experience in both corporate and intellectual property work


• Exposure to sophisticated clients and legal matters


• Collaborative and professional team culture


• Long-term opportunity for professional growth and development

Join a firm that values growth, collaboration, and your future!