Legal Administrative Assistant Corporate Intellectual Property

Aspen Careers, LLC; Chicago (IL); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Comprehensive benefits package

Job summary

Aspen Careers, LLC in Chicago, IL is partnering with a respected full-service law firm to identify an experienced Legal Administrative Assistant for its corporate and IP practice. The role will support attorneys, manage calendars, and handle USPTO filings.

A 3+ year background in legal admin or paralegal work and strong MS Office skills are preferred. Join a collaborative team that values organization, client service, and teamwork while growing with a well-established firm in a dynamic Chicago

Qualifications

• 3+ years of legal administrative or paralegal experience.
• Experience supporting corporate law matters and governance.
• Familiarity with patent and trademark terminology and USPTO procedures.
• Experience preparing and organizing legal documents and correspondence.
• Proficient in Microsoft Office.
• Strong organizational skills with attention to detail.
• Ability to manage multiple priorities and deadlines.
• Professional communication with clients and attorneys.

Responsibilities

• Support attorneys with corporate and IP matters.
• Assist with USPTO filings and related correspondence.
• Coordinate signatures, filing instructions, and materials.
• Manage calendars, client files, billing, timekeeping, expenses, correspondence, and travel.
• Prepare and format legal documents and filings.
• Collaborate with attorneys, clients, inventors, foreign associates, and vendors.
• Maintain organized document management and records.

Skills

Legal administration

Corporate law

IP docketing knowledge

Microsoft Office

Organization

Time management

Communication skills

Team player

Tools

IP docketing software

Job description

Join a Collaborative Team – Corporate / Intellectual Property Legal Administrative Assistant Opportunity in Chicago!

Aspen Careers is partnering with a respected, full-service law firm to identify an experienced Legal Administrative Assistant for its growing Chicago, Illinois office. This is an excellent opportunity for a legal administrative professional with experience supporting corporate and intellectual property matters to join a sophisticated, team-oriented environment and work closely with attorneys, clients, and other legal professionals.

Job Title: Legal Administrative Assistant – Corporate / Intellectual Property
Location: Chicago, IL
Compensation:Competitive, depending on experience

Why You Should Apply:

• Support attorneys handling a mix of corporate and intellectual property matters
• Gain exposure to patent and trademark prosecution, portfolio management, and transactional legal work
• Assist with USPTO-related filings, correspondence, recordation matters, and supporting documentation
• Work directly with clients, inventors, foreign associates, and vendors to coordinate signatures, filing instructions, and required materials
• Handle a variety of administrative responsibilities including calendars, client files, billing, timekeeping, expense reports, correspondence, and travel arrangements
• Join a growing Chicago office within a well-established, full-service law firm
• Be part of a collaborative environment where strong organization, client service, and teamwork are highly valued

The Ideal Candidate:

• 3+ years of prior legal administrative, legal secretarial, or paralegal experience
• Experience supporting corporate law matters, with familiarity with corporate governance
• Experience supporting transactional legal work in a law firm or corporate legal environment preferred
• Familiarity with patent and trademark terminology, USPTO procedures, and intellectual property docketing practices preferred
• Experience preparing, formatting, proofreading, and organizing legal correspondence, forms, and filing documents
• Proficiency with Microsoft Office
• Strong organizational skills and exceptional attention to detail
• Ability to manage multiple priorities, deadlines, files, and attorney assignments
• Professional communication skills and the ability to interact effectively with clients, attorneys, inventors, foreign associates, and vendors
• Team-oriented mindset with a willingness to assist other legal administrative professionals as needed

About the Firm:

• Full-service law firm with a strong presence across multiple markets
• Provides sophisticated legal services across corporate, intellectual property, litigation, labor & employment, and other practice areas
• Known for professionalism, high-quality client service, and collaborative teamwork
• Offers the opportunity to work alongside experienced attorneys and legal professionals
• Growing Chicago office with an expanding need for experienced administrative support

What’s in it for You?

• Competitive salary, depending on experience
• Comprehensive benefits package
• Stable and reputable law firm environment
• Opportunity to develop deeper experience in both corporate and intellectual property work
• Exposure to sophisticated clients and legal matters
• Collaborative and professional team culture
• Long-term opportunity for professional growth and development

Join a firm that values growth, collaboration, and your future!