Legal Executive Assistant Corporate

Aspen Careers, LLC; Pittsburgh (Allegheny County); Hybrid; USD 45,000 - 60,000; Full time

Benefits offered by this job

Hybrid work schedule

Generous compensation and benefits

Profit sharing & bonuses

Growth opportunities

Free parking

Job summary

Aspen Careers is partnering with a global law firm to find a Legal Assistant for their Pittsburgh, PA office. The role supports a team of attorneys and C-suite executives with essential administrative duties.

The ideal candidate has 5+ years of experience in a law firm, strong MS Office skills (Word, Excel, PowerPoint) and familiarity with 3E Billing. A high school diploma is required; a Bachelor's degree is preferred. This position offers a hybrid work schedule and opportunities for growth.

Qualifications

• 5+ years supporting attorneys and C-suite in a law firm.
• Proficiency in MS Office; 3E Billing experience is a plus.
• Ability to handle confidential information with discretion.
• Solid understanding of legal terminology and documentation.
• Bachelor's degree preferred (high school diploma required).

Responsibilities

• Prepare, format, and proofread legal documents, including pleadings, agreements, and reports.
• Manage Outlook calendars, schedule meetings, and coordinate complex travel itineraries.
• Handle document production: drafting correspondence, creating templates, and facilitating court filings.
• Assist with billing, time entry, and compliance-related tasks.
• Maintain legal files and manage electronic case records.
• Serve as a liaison with clients, courts, and internal departments.
• Participate in Pro Bono work/events.

Skills

Calendar management

Document drafting

Billing & time entry

Client liaison

Pro bono involvement

Education

High school diploma

Bachelor’s degree preferred

Tools

Microsoft Word

Excel

PowerPoint

3E Billing

Job description

Join a High-Performing & Supportive Legal Team – Legal Executive Assistant Opportunity in Pittsburgh!

Aspen Careers is partnering with a global law firm to find a Legal Assistant for their Pittsburgh, PA office. This is a fantastic opportunity to contribute to a respected legal team while providing essential administrative support to the “Rainmaker” of the firm.

Why You Should Apply:

• Support a team of attorneys in the corporate and trademark practice areas and c-suite executives
• Prepare, format, and proofread legal documents, including pleadings, agreements, and reports
• Manage Outlook calendars, schedule meetings, and coordinate complex travel itineraries
• Handle document production: drafting correspondence, creating templates, and facilitating court filings
• Assist with billing, time entry, and compliance-related tasks
• Maintain legal files and manage electronic case records
• Serve as a liaison with clients, courts, and internal departments
• Participating in Pro Bono work/events

The Ideal Candidate:

• High school diploma required/Bachelor’s degree preferred
• 5+ years supporting attorneys and c-suite in a law firm
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); 3E Billing experience is a plus
• Ability to handle confidential information with discretion
• Solid understanding of legal terminology and documentation

About the Firm:

• Internationally respected law firm with a strong local presence
• Known for exceptional client service, professional development, and collaborative culture
• Committed to innovation, diversity, and employee growth

What is in it for You?

• Generous compensation and benefits package
• A hybrid work schedule
• Very favorable profit sharing & merit/firm bonuses
• Opportunity for growth
• Collaborative work environment
• Free parking