Intellectual Property Legal Assistant

Addison Group; Chicago (IL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, dental, and vision benefits

401(k) benefits

Job summary

Addison Group is seeking an experienced IP Legal Assistant in Chicago to support a busy Intellectual Property practice. The role involves handling patent and trademark applications, coordinating with legal professionals, and ensuring deadlines are met.

The ideal candidate has at least 3 years of experience in a legal assistant role and is proficient in U.S. and international IP processes. This position offers the chance to work in a nationally recognized law firm that values teamwork and professional growth.

Qualifications

• Minimum of 3 years of experience as a Legal Assistant supporting an Intellectual Property practice.
• Working knowledge of U.S. and international patent and trademark prosecution processes and deadlines.
• Familiarity with USPTO rules and procedures.

Responsibilities

• Prepare, review, and file patent and trademark applications and prosecution documents.
• Coordinate with attorneys, clients, and government agencies on IP matters.
• Monitor deadlines and manage correspondence for legal files.

Skills

U.S. and international patent and trademark prosecution knowledge

Organizational skills

Attention to detail

Written and verbal communication skills

Microsoft Office proficiency

Education

3+ years of experience as a Legal Assistant

Tools

Intellectual property management software

Job description

Work Schedule:

Full-time, 40 hours / week

Benefits:

This position is eligible for medical, dental, vision, and 401(k) benefits.

About the Company:

Our client is a nationally recognized law firm with offices throughout the United States, providing legal counsel to businesses across a broad range of industries. Their Intellectual Property practice supports clients with patent and trademark matters, offering a collaborative environment and a strong commitment to delivering exceptional client service.

Job Description:

Addison Group is partnering with a leading law firm to hire an experienced IP Legal Assistant to support a busy Intellectual Property practice. This role is ideal for a detail‑oriented legal professional with experience handling patent and trademark matters who enjoys managing deadlines, coordinating with attorneys and clients, and keeping complex legal processes running smoothly.

Key Responsibilities:

• Prepare, review, and file patent and trademark applications, renewals, and prosecution documents for both U.S. and international matters.
• Draft, edit, and proofread legal correspondence, filing documents, transmittals, and other IP‑related materials to ensure accuracy and completeness.
• Coordinate with attorneys, paralegals, clients, foreign associates, and government agencies regarding ongoing intellectual property matters.
• Monitor docket deadlines and proactively track upcoming filing requirements to ensure timely completion of all work.
• Manage incoming and outgoing correspondence, maintain client communications, and organize electronic and physical case files.
• Assist with preparing exhibits, supporting documentation, and administrative materials related to intellectual property disputes and litigation when needed.
• Process billing entries, review invoices for accuracy, and assist with payment requests and expense reimbursements.
• Maintain organized records and ensure files are opened, updated, and closed in accordance with firm procedures.
• Collaborate with the Intellectual Property team to prioritize assignments and provide seamless administrative support.

Qualifications:

• Minimum of 3 years of experience as a Legal Assistant supporting an Intellectual Property practice.
• Working knowledge of U.S. and international patent and trademark prosecution processes, terminology, and filing deadlines.
• Familiarity with USPTO rules, procedures, and intellectual property management software.
• Strong organizational and time management skills with the ability to prioritize multiple assignments.
• Exceptional attention to detail and commitment to producing accurate, high‑quality work.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Self‑motivated team player with a collaborative approach and strong sense of ownership.
• Opportunity to support experienced attorneys and paralegals in a fast‑paced, highly respected legal practice.
• Exposure to both domestic and international intellectual property matters.
• Join a nationally recognized law firm with long‑term stability and career growth opportunities.
• Work alongside a collaborative and experienced Intellectual Property team.
• Gain exposure to sophisticated patent and trademark matters across a diverse client base.
• Be part of an organization that values teamwork, professional development, and exceptional client service.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non‑discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.