Intellectual Property Legal Coordinator

Addison Group; Chicago (IL); Hybrid; USD 75,000 - 85,000; Full time

Benefits offered by this job

Flexible hybrid schedule

Overtime eligibility

Bonus eligibility

Profit-sharing eligibility

Professional development opportunities

Exposure to IP matters

Collaborative environment

Job summary

Addison Group, a well-established Chicago law firm, seeks an Intellectual Property Legal Coordinator to support a collaborative IP practice. The role focuses on administrative duties, docketing, and filing across trademarks, patents, and copyrights, with a hybrid schedule and growth opportunities.

The ideal candidate has 2–3+ years in a legal environment with trademark exposure, strong document skills, and proficiency in MS Office, Adobe Acrobat, and IP software.

Qualifications

• Bachelor’s degree is required and prior legal experience preferred.
• Minimum 2–3+ years in a legal setting with exposure to trademark matters.
• Experience supporting US and international IP filings and docketing deadlines.

Responsibilities

• Draft, revise, and format legal documents and communications.
• Assist with US trademark and patent filings and gather supporting docs.
• Coordinate domestic and international IP filings with attorneys and clients.
• Monitor deadlines using docketing systems and attorney calendars.
• Open new matters and maintain electronic files and IP records.
• Support with filing costs, invoices, and expense reporting.
• Manage calendars and provide scheduling and travel support.
• Balance multiple assignments while maintaining accuracy.

Skills

Trademark experience

IP docketing

Microsoft Office

Adobe Acrobat

iManage

Deadline management

Communication skills

Education

Bachelor’s degree

Tools

IP docketing systems

IPDAS

CPI

FoundationIP

Job description

Job Title: Intellectual Property Legal Coordinator

Industry: Law Firm

Location (city, state): Chicago, IL

Assignment Type: Direct Hire

Pay: $75,000–$85,000 annually, based on experience

Work Schedule: Hybrid | Monday–Friday, 9:00 AM–5:00 PM | 35-hour work week | Approximately 1 to 2 days onsite a week, rest remote

Benefits: This position is eligible for medical, dental, vision, and 401(k).

A well-established Chicago law firm is seeking an Intellectual Property Legal Coordinator to join its collaborative IP practice. The firm offers a flexible hybrid environment, opportunities for professional growth, and exposure to sophisticated intellectual property matters. This position is bonus and overtime eligible and also offers profit‑sharing eligibility.

Job Description

The IP Legal Coordinator will provide administrative, filing, docketing, and organizational support to attorneys and legal professionals handling trademark, patent, copyright, and other intellectual property matters.

This role is ideal for a detail‑oriented legal professional with prior trademark experience who is comfortable managing deadlines, coordinating domestic and international filings, and supporting multiple active matters at once.

Key Responsibilities

• Draft, revise, proofread, and format legal correspondence, reports, client communications, and intellectual property documents.
• Assist with U.S. trademark and patent filings, including gathering supporting documentation and coordinating required signatures.
• Coordinate domestic and international IP filings with attorneys, clients, foreign associates, vendors, and other external parties.
• Monitor trademark, patent, copyright, renewal, annuity, and other time‑sensitive deadlines using docketing systems and attorney calendars.
• Review docketing reports, flag upcoming due dates, and follow up with appropriate team members regarding pending items.
• Create and maintain intellectual property portfolio reports, filing records, matter summaries, and status updates.
• Open new matters and maintain accurate electronic files, databases, and IP‑related documentation.
• Assist with filing costs, vendor invoices, expense reporting, and related administrative transactions.
• Manage calendars and provide scheduling, meeting, travel, and reservation support when needed.
• Balance multiple assignments and deadlines while maintaining a high level of accuracy and responsiveness.

Qualifications

• Bachelor’s degree required.
• 2–3+ years of experience working in a legal environment with direct exposure to trademark matters.
• Experience supporting U.S. and international intellectual property filings.
• Familiarity with trademark, patent, copyright, renewal, annuity, and related docketing deadlines.
• Strong document preparation, editing, proofreading, and formatting skills.
• Proficiency with Microsoft Office, particularly Outlook and Word.
• Experience with Adobe Acrobat and iManage.
• Exposure to IP docketing or portfolio management platforms strongly preferred.
• Experience with systems such as IPDAS, CPI, FoundationIP, or similar intellectual property software is a plus.
• Excellent attention to detail, organization, time management, and follow‑through.
• Ability to prioritize competing deadlines and work effectively in a fast‑paced legal environment.
• Strong written and verbal communication skills.

Additional Details

• Direct-hire opportunity.
• Standard schedule is 35 hours per week with overtime as business needs require.
• Position supports an established Intellectual Property practice with exposure to trademarks, patents, copyrights, licensing, and related portfolio matters.

Perks

• Highly flexible hybrid schedule.
• Overtime eligibility.
• Performance‑based bonus eligibility.
• Profit‑sharing eligibility.
• Professional development and advancement opportunities.
• Exposure to a variety of sophisticated intellectual property matters.
• Collaborative and team‑oriented work environment.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non‑discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.