Legal Administrative Assistant (BREG NC)

Kimball,-Tirey-; Concord (CA); Hybrid; USD 32,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) plan

Paid vacation

Sick time

Hybrid work model

Job summary

Kimball Tirey in Concord seeks a Legal Administrative Assistant to support the Business Real Estate practice with high-volume administrative tasks. The role involves case intake, document review, opening new matters, and coordination with courts, vendors and clients in a fast-paced setting.

The position requires strong organization, meticulous data entry, and proficient use of Microsoft Office; ProLaw or similar systems are a plus. Hybrid work schedule offered.

Qualifications

• High-volume administrative support experience preferred.
• Experience with case intake and new matters.
• Detail-oriented with strong data entry.
• Proficiency in Microsoft Office; ProLaw a plus.
• Familiarity with document management and billing prep.

Responsibilities

• Provide high-volume administrative support to staff and attorneys.
• Assist with case intake and new matter setup.
• Review documents and correspondence for detail.
• Open new matters and perform conflicts checks.
• Coordinate with courts, vendors and clients.
• Prepare and edit pre-bills and invoices.
• Scan, save and file documents in the management system.
• Assist with closing files and billing information.

Skills

Organizational skills

Multitasking

Professional communications

Attention to detail

Typing 50+ wpm

MS Office

Tools

ProLaw

NetDocuments

Job description

We are an established real estate law firm with offices across California. Our Concord office is looking for a Legal Administrative Assistant to join our fast-paced team. If chosen as the successful candidate, you will be responsible for providing administrative support for the Business Real Estate practice group, with efficient and timely production of all requested work product to ensure that clients are provided the highest level of service.About Us:With nearly 50 years in the California legal industry and six offices statewide, our firm was founded on a commitment to customer service that has flourished within our culture of inclusion and diversity. We believe in working hard for our clients each day and in taking care of our employees so they are empowered to do their very best work. It is our mission to provide the highest quality, cost-effective legal services to our clients.Compensation:$23-$28/hour DOEResponsibilities:Provide high-volume overall administrative assistance to staff and attorneysAssist with case intake process, ensuring that all information related to new cases is present and accurateReview new case documents and correspondence for detail-oriented, specific informationHandle the opening of new mattersCommunicate with the courts, vendors, and clientsRun conflicts checks reportsAssist with documents to be mailedScan, save, and set up new file documents into document management systemPrepare retainer agreements and conflict waiversAssist with closing filesPerform extensive data entry with a high level of accuracyPrepare and edit pre-bills and invoices, coordinating with the Accounting department to ensure accurate billing information is added to the case management systemPerform other miscellaneous clerical and/or administrative tasks as needed by the departmentQualifications:We are looking for candidates with the following qualifications:Strong organizational skills and ability to multi-taskAbility to manage a high-volume workloadProfessional communications skills via telephone and emailHigh attention to detail and sense of urgencyTyping speed of 50+ wpmKnowledge of basic office equipment and procedures (copiers, fax machine, scanner, filing)Versatile computer skills including Microsoft Office - ProLaw or other case management system a plusThe following qualifications are preferred:1+ years working as an administrative assistantPrevious experience in a law firmExperience using NetDocumentsSchedule:Position is full-time at 40 hours/week. Our business hours are 8:30am-5:30pm Monday-Thursday, 8:30am-5:00pm Friday.We currently offer an in-office/hybrid work model for select positions within the Firm. New hire employees who are offered a hybrid schedule will complete their onboarding and training in-office as deemed necessary for the position by the firm before transitioning to a hybrid schedule, subject to approval by their supervisor.Why Work for Us?Our firm offers a rewarding work environment that values a work-life balance and fosters a culture of professional growth and opportunities. We provide a comprehensive compensation package that includes medical, dental, vision, life, disability insurance, 401(k), paid vacation, and sick time.What employees are saying about working with us:“The people, atmosphere, culture, and work/life balance are great.”“I always feel included, respected, and a part of the team.”“I have been given so many opportunities to grow and have learned so much.”Application Process:Candidates who meet the criteria for the position will be contacted for the next step in the hiring process. Interviews are currently being conducted by phone or video with possible in-person interviews for finalist candidates.We are an equal opportunity employer. All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.