Legal Administrative Assistant (Bilingual)

Maryland Legal Aid; Annapolis (MD); On-site; USD 47,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

401(k) retirement plan

3 weeks paid time off

Paid sick leave

14 annual paid holidays

Job summary

Maryland Legal Aid in Annapolis, MD, is seeking a full-time Administrative Assistant to perform secretarial, clerical, and administrative duties in a law office. The role supports attorneys and staff, greets clients, manages schedules, and handles document preparation and filing.

Requirements include a high school diploma or GED, strong communication and customer service skills, and proficiency with Microsoft Office.

Qualifications

• High school diploma or GED; experience in an office setting.
• Reliable, self-starting, pleasant with excellent communication.
• Ability to produce grammatically correct documents.
• Strong customer service, empathetic with distressed clients.
• Able to work in a fast-paced environment.
• Capable of handling high-volume workloads.
• Working knowledge of Microsoft Office; able to learn new software.
• Spanish fluency strongly preferred.
• Legal experience preferred but not required.

Responsibilities

• Greets clients and visitors; answers multi-line phones; provides referrals.
• Schedules appointments and maintains logs, calendars, and schedules for the unit office.
• Maintains mail log, sorts, distributes, and scans mail.
• Types legal documents and general correspondence; assists with formatting, printing, and scanning.
• Maintains, updates legal forms, brochures, and printed materials.
• Maintains office filing systems; routine filing and retrieval.
• Maintains office equipment and keeps work area neat.
• Provide temporary coverage for other administrative support positions as needed.
• Performs general office duties to support efficient operation.

Skills

Communication skills

Customer service

Phone etiquette

Spanish fluency

Organizational skills

Fast-paced environment

Grammatical writing

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Maryland Legal Aid in Annapolis, MD, is seeking a full-time Administrative Assistant to perform secretarial, clerical, and administrative duties in a law office. The role supports attorneys and staff, greets clients, manages schedules, and handles document preparation and filing.

Requirements include a high school diploma or GED, strong communication and customer service skills, and proficiency with Microsoft Office.