Bilingual Legal Office Administrative Assistant

Second Day; Annapolis (MD); On-site; USD 47,000 - 55,000; Full time

Benefits offered by this job

Health insurance

401(k) retirement plan

3 weeks paid time off

Paid holidays

Job summary

Maryland Legal Aid (MLA) announces an immediate opening for a full-time Administrative Assistant in the Anne Arundel/Howard office in Annapolis, MD. This role performs secretarial, clerical, and administrative functions in a law office.

The position requires a high school diploma or GED, strong communication and telephone skills, and the ability to produce grammatically correct documents. Fluency in Spanish is strongly preferred; legal experience is a plus but not required.

Qualifications

• High school diploma or GED and experience working in an office setting.
• Ability to produce grammatically correct documents in proper format.
• Fluency in Spanish is strongly preferred.

Responsibilities

• Greets clients and visitors, answers multi-line phones, takes messages, and provides referrals as appropriate.
• Schedules appointments and maintains logs, calendars, and other schedules for the unit office.
• Maintains mail log, sorts, distributes, and scans incoming and outgoing mail.
• Provides administrative support, including typing legal documents and general correspondence, and assists staff with formatting, printing, and scanning of documents and other information.
• Maintains, organizes, and updates legal forms, brochures, and other printed materials.
• Maintains office filing systems, including routine filing, retrieval, and purging.
• Maintains general upkeep of unit computers, printers, and copiers and keeps work area neat.
• Provide temporary coverage for other administrative support positions as needed.
• Performs general office duties as assigned and is willing to perform other functions within the scope of employment to assist in the efficient operation of the unit.

Skills

Communication skills

Customer service

Office software

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Maryland Legal Aid (MLA) announces an immediate opening for a full-time Administrative Assistant in the Anne Arundel/Howard office in Annapolis, MD. This role performs secretarial, clerical, and administrative functions in a law office.

The position requires a high school diploma or GED, strong communication and telephone skills, and the ability to produce grammatically correct documents. Fluency in Spanish is strongly preferred; legal experience is a plus but not required.