Legal Office Administrative Assistant (Bilingual Spanish)

Maryland Legal Aid Inc; Annapolis (MD); On-site; USD 47,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

401(k) retirement plan

3 weeks paid time off

Paid sick leave

14 annual holidays

Job summary

Maryland Legal Aid (MLA) announces an immediate opening for a full-time Administrative Assistant in the Anne Arundel/Howard office in Annapolis, MD. This role performs secretarial, clerical, and administrative tasks in a law office.

The position requires a high school diploma or GED and office experience, with strong communication and customer service skills. Fluency in Spanish is strongly preferred, and knowledge of Microsoft Office is essential. MLA offers a competitive benefits package.

Qualifications

• High school diploma or GED required; office experience preferred.
• Strong verbal and written communication, with ability to produce professional documents.
• Excellent customer service and telephone skills.
• Ability to work in a fast-paced environment and handle high-volume workload.
• Fluency in Spanish strongly preferred.

Responsibilities

• Greet clients and visitors, answer phones, take messages, and provide referrals.
• Schedules appointments and maintains logs, calendars, and other schedules for the unit office.
• Maintains mail log, sorts, distributes, and scans incoming and outgoing mail.
• Provides administrative support, including typing legal documents and general correspondence, and assists staff with formatting, printing, and scanning of documents and other information.
• Maintains, organizes, and updates legal forms, brochures, and other printed materials.
• Maintains office filing systems, including routine filing, retrieval, and purging.
• Maintains general upkeep of unit computers, printers, and copiers and keeps work area neat.
• Provide temporary coverage for other administrative support positions as needed.
• Performs general office duties as assigned and is willing to perform other functions within the scope of employment to assist in the efficient operation of the unit.

Skills

Customer service

Telephone etiquette

Verbal communication

Multitasking

Spanish language

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Maryland Legal Aid (MLA) announces an immediate opening for a full-time Administrative Assistant in the Anne Arundel/Howard office in Annapolis, MD. This role performs secretarial, clerical, and administrative tasks in a law office.

The position requires a high school diploma or GED and office experience, with strong communication and customer service skills. Fluency in Spanish is strongly preferred, and knowledge of Microsoft Office is essential. MLA offers a competitive benefits package.