Legal Administrative Assistant

Kennedy Law Firm P.C.; Woodbury (MN); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Kennedy Law Firm P.C. in Woodbury, MN, seeks a Legal Administrative Assistant to support attorneys with document prep, calendar management, and client communications.

This full-time, hybrid position offers work-from-home flexibility, confidential handling of records, and collaboration within a four-attorney firm.

Qualifications

• Strong foundation in law-related support functions and basic legal procedures.
• Proficiency in drafting, formatting, and proofreading legal documents with attention to detail.
• Excellent written and verbal communication with clients, attorneys, court personnel.
• Calendar management, data entry, electronic filing, and coordinating meetings.
• Organizational skills to manage multiple priorities and meet deadlines.
• Familiarity with office software and legal practice management tools.
• Discretion and ability to handle confidential information.
• Prior law firm or legal office experience preferred; equivalent admin experience considered.
• High school diploma or equivalent; legal assistant training is a plus.

Responsibilities

• Prepare and format legal documents and manage case files.
• Schedule meetings and court appearances; manage calendars.
• Answer phone, respond to client inquiries professionally.
• Handle incoming/outgoing mail and electronic filings in state and federal courts.
• Coordinate with team to meet deadlines and protect confidentiality.

Skills

Legal terminology

Document drafting

Written and verbal communication

Calendar management

Data entry

Electronic filing

Organization

Confidentiality

Prior law firm experience

Education

High school diploma

Paralegal training (asset)

Tools

Microsoft Word

Excel

Case management systems

Legal practice management software

Job description

Company Description

Kennedy Law Firm P.C. is a civil litigation law firm located in Woodbury, MN, primarily serving insurance carrier clients with insurance coverage, defense, and subrogation matters, as well as mediation services. We are a four-attorney firm that emphasizes a team approach and strong client collaboration.

Role Description

The Legal Administrative Assistant is a full-time, hybrid role with some work-from-home flexibility. This role supports attorneys with preparing and formatting legal documents, organizing case files, scheduling meetings and court appearances, and managing calendars. Daily responsibilities include answering and routing phone calls, responding to client inquiries in a professional manner, and maintaining accurate records and databases. The role also involves handling incoming and outgoing mail, electronic filings in state and federal courts, and coordinating with other team members to ensure deadlines are met. The Legal Administrative Assistant helps maintain efficient office operations while protecting confidential information and supporting a positive client experience.

Qualifications

• Strong foundation in law-related support functions, including familiarity with legal terminology and basic legal procedures.
• Proficiency in legal document preparation, including drafting, formatting, and proofreading documents with close attention to detail.
• Effective communication skills, both written and verbal, with the ability to interact professionally with clients, attorneys, court personnel and third parties.
• Administrative assistance capabilities, including calendar management, data entry, electronic filing, and coordination of meetings and appointments.
• Organizational skills, such as managing multiple priorities, maintaining orderly case files, and meeting deadlines in a fast-paced environment.
• Familiarity with office software and legal practice management tools (e.g., word processing, spreadsheets, case management systems).
• Demonstrated discretion and ability to handle confidential information responsibly.
• Previous experience in a law firm or legal office setting preferred; equivalent administrative experience considered.
• High school diploma or equivalent required; post-secondary education or legal assistant training is an asset.