Legal Administrative Assistant

Synectics Inc.; Woodbury (MN); Hybrid; USD 38,000 - 48,000; Full time

Benefits offered by this job

Hybrid work arrangement

Collaborative team environment

Direct collaboration with attorneys

Job summary

Synectics Inc. seeks a Legal Administrative Assistant with 0–2 years of experience to support attorneys in insurance defense, handling legal documents, court filings, and case management.

You will manage calendars, coordinate court appearances, communicate with clients and court personnel, and ensure timely, accurate handling of mail and electronic filings in a collaborative, hybrid environment.

Qualifications

• Familiarity with legal terminology, basic legal procedures, and law-related administrative support functions.
• Experience preparing, formatting, and proofreading legal documents with strong attention to detail.
• Strong written and verbal communication skills and the ability to interact professionally with clients, attorneys, court personnel, and third parties.
• Proficiency in calendar management, data entry, electronic filing, scheduling, and office software (word processing and spreadsheets).
• Strong organizational and time management skills; discretion with confidential information; ability to manage multiple priorities.

Responsibilities

• Prepare, format, proofread, and organize legal documents, correspondence, and case files with high accuracy.
• Manage attorney calendars, schedule meetings and court appearances, coordinate appointments, and track deadlines.
• Handle incoming calls, route inquiries, communicate professionally with clients, attorneys, court personnel, and third parties.
• Process mail, complete electronic filings in state and federal courts, and maintain records and case management systems.
• Coordinate with attorneys and team members to support efficient office operations and protect confidential information.

Skills

Legal terminology

Legal document prep

Communication

Calendar management

Organization

Education

High school diploma or equivalent

Legal assistant training (asset)

Tools

Office software (word, spreadsheets)

Legal practice management systems (preferred)

Job description

Job Overview

We are seeking a 0-2 years experienced Legal Administrative Assistant to join their insurance defense practice, supporting attorneys with legal documentation, court filings, and case management in a collaborative, hybrid work environment.

Roles and Responsibilities

• Prepare, format, proofread, and organize legal documents, correspondence, and case files while maintaining accuracy and attention to detail.
• Manage attorney calendars, schedule meetings and court appearances, coordinate appointments, and track deadlines to ensure timely completion of tasks.
• Handle incoming calls, route inquiries, communicate professionally with clients, attorneys, court personnel, and third parties, and support a positive client experience.
• Process incoming and outgoing mail, complete electronic filings in state and federal courts, and maintain accurate records, databases, and case management systems.
• Coordinate with attorneys and team members to support efficient office operations, maintain organized files, and protect confidential information.

Qualifications

• Familiarity with legal terminology, basic legal procedures, and law-related administrative support functions.
• Experience preparing, formatting, and proofreading legal documents with strong attention to detail.
• Strong written and verbal communication skills and the ability to interact professionally with clients, attorneys, court personnel, and third parties.
• Proficiency in calendar management, data entry, electronic filing, scheduling, and office software, including word processing and spreadsheets; familiarity with legal practice management systems is preferred.
• Strong organizational and time management skills, discretion in handling confidential information, and the ability to manage multiple priorities. A high school diploma or equivalent is required; legal assistant training or post-secondary education is an asset. Previous law firm experience is preferred, though equivalent administrative experience is considered.

Compensation And Benefits

• Full-time employment opportunity.
• Hybrid work arrangement with work-from-home flexibility.
• Collaborative, team-oriented work environment.
• Direct support and collaboration with attorneys on insurance coverage, insurance defense, and subrogation matters.
• Opportunity to gain experience in legal administration, court filings, case management, and mediation-related services.