Legal Administrative Assistant

EZJobs; Woodbury (MN); Hybrid; USD 42,000 - 64,000; Full time

Job summary

EZJobs is seeking a Legal Administrative Assistant for a full-time hybrid role in Minnesota. You will support attorneys by preparing and formatting legal documents, organizing case files, and managing calendars, with some work-from-home flexibility.

Responsibilities include answering calls, handling client inquiries professionally, and ensuring accurate records and electronic filings in state and federal courts. Confidential information must be protected while delivering excellent client service.

Qualifications

• Proficiency in drafting, formatting, and proofreading legal documents with close attention to detail.
• Strong written and verbal communication, professional with clients, attorneys, court personnel and third parties.
• Calendar management, data entry, electronic filing, and meeting/appointment coordination.
• Ability to maintain organized case files and meet deadlines in fast-paced legal environment.
• Discretion and ability to handle confidential information responsibly.

Responsibilities

• Prepare and format legal documents for filing and review.
• Organize case files and maintain accurate records and databases.
• Schedule meetings and court appearances; manage attorney calendars.
• Answer phone calls, route inquiries, and respond to clients professionally.
• Process incoming/outgoing mail and electronic court filings; coordinate with team to meet deadlines.

Skills

Legal support fundamentals

Communications

Calendar management

Data entry

Organization

Confidentiality

Education

High school diploma

Legal assistant training (asset)

Tools

Word processing

Spreadsheets

Case management systems

Job description

The Legal Administrative Assistant is a full-time, hybrid role with some work-from-home flexibility. This role supports attorneys with preparing and formatting legal documents, organizing case files, scheduling meetings and court appearances, and managing calendars. Daily responsibilities include answering and routing phone calls, responding to client inquiries in a professional manner, and maintaining accurate records and databases. The role also involves handling incoming and outgoing mail, electronic filings in state and federal courts, and coordinating with other team members to ensure deadlines are met. The Legal Administrative Assistant helps maintain efficient office operations while protecting confidential information and supporting a positive client experience.

Qualifications:

• Strong foundation in law-related support functions, including familiarity with legal terminology and basic legal procedures.
• Proficiency in legal document preparation, including drafting, formatting, and proofreading documents with close attention to detail.
• Effective communication skills, both written and verbal, with the ability to interact professionally with clients, attorneys, court personnel and third parties.
• Administrative assistance capabilities, including calendar management, data entry, electronic filing, and coordination of meetings and appointments.
• Organizational skills, such as managing multiple priorities, maintaining orderly case files, and meeting deadlines in a fast-paced environment.
• Familiarity with office software and legal practice management tools (e.g., word processing, spreadsheets, case management systems).
• Demonstrated discretion and ability to handle confidential information responsibly.
• Previous experience in a law firm or legal office setting preferred; equivalent administrative experience considered.
• High school diploma or equivalent required; post-secondary education or legal assistant training is an asset.