Legal Assistant - General Liability - Insurance Defense

Chartwell Law; Scranton (Lackawanna County); Hybrid; USD 38,000 - 52,000; Full time

Job summary

Chartwell Law is seeking a diligent Legal Assistant to provide administrative and legal support to attorneys. Responsibilities include preparing, formatting, and proofreading documents, managing calendars, arranging travel, and filing with courts.

You will organize client files and assist with time entries and billing in a fast-paced environment. Strong organizational skills, attention to detail, and discretion are essential.

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• 2 years of experience in a legal assistant or administrative support role preferred.
• Proficiency in Microsoft Office Suite and legal practice management software.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and exercise discretion.
• Excellent time management and organizational abilities.
• Familiarity with legal terminology, procedures, and court systems.

Responsibilities

• Prepare, format, and proofread legal documents, correspondence, and reports.
• Manage attorney calendars, schedule meetings, and coordinate travel arrangements.
• File legal documents with courts and administrative agencies (electronically and manually).
• Maintain and organize client files, both physical and electronic.
• Assist with time entry, billing, and expense reporting.
• Communicate professionally with clients, courts, and internal staff.
• Conduct basic legal research and compile information as needed.
• Support case preparation including document production, discovery, and trial preparation.
• Perform other administrative duties as assigned.

Skills

Document preparation

Calendars management

Communication

Time management

Discretion/Confidentiality

Organizational skills

Education

High school diploma

Associate degree

Bachelor's degree

Tools

Microsoft Office Suite

Legal practice management software

Job description

Full-time

Description

The Legal Assistant provides comprehensive administrative and legal support to attorneys and other legal staff. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced legal environment. A Legal Assistant typically support three or more or Attorneys.

Primary Job Duties:

• Prepare, format, and proofread legal documents, correspondence, and reports
• Manage attorney calendars, schedule meetings, and coordinate travel arrangements
• File legal documents with courts and administrative agencies (electronically and manually)
• Maintain and organize client files, both physical and electronic
• Assist with time entry, billing, and expense reportingCommunicate professionally with clients, courts, and internal staff
• Conduct basic legal research and compile information as needed
• Support case preparation including document production, discovery, and trial preparation
• Perform other administrative duties as assigned

Key Competencies:

• Communicating - Legal Professionals provide the information required by others in a concise, direct, and unambiguous way. They perceive how the message affects the receiver and strive to ensure that the receiver clearly understands the specifics and function of the message.
• Conflict Management - Legal Professionals address problems openly and objectively and bring substantial conflicts and disagreements into the open with the intention of resolving issues in an unemotional and constructive manner.
• Professionalism - Legal Professionals set high standards and serve as role models for work performance, ethical conduct, and respect for others. They consistently conduct themselves in a manner consistent with generally accepted moral principles and values and within the guidelines and best practices of their profession.
• Planning & Priority Setting - Legal Professionals identify priorities and develop detailed action plans that include objectives, accountabilities, time frames, standards, review stages, and contingencies.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

This position may be designated as remote, hybrid, or fully in-office, depending on the needs of the role, office location, and Firm requirements.

Requirements

• High school diploma or equivalent required; associate or bachelor's degree preferred
• 2 years of experience in a legal assistant or administrative support role preferred
• Proficiency in Microsoft Office Suite and legal practice management software
• Strong written and verbal communication skills
• Ability to maintain confidentiality and exercise discretion
• Excellent time management and organizational abilities
• Familiarity with legal terminology, procedures, and court systems

#LI-Remote