Legal Administrative Assistant

Marshall Law Offices Ltd.; Warwick (RI); On-site; USD 60,000 - 70,000; Full time

Job summary

A dynamic and growing law firm in Warwick, RI is seeking a Legal Assistant to support two attorneys. The role includes managing schedules, preparing legal documents, and ensuring efficient office operations. Ideal candidates will possess strong organizational and communication skills and thrive in a collegial team environment.

Benefits

15 PTO Days + 12 Holidays

Matching 401K

A profit-sharing plan

Birthday lunches

Qualifications

• 2+ years of experience as an administrative assistant or in a similar role.
• Exceptional organizational skills and ability to prioritize.
• Excellent written and verbal communication skills.

Responsibilities

• Manage calendars and schedules for two attorneys.
• Prepare, edit, and format legal documents and correspondence.
• Handle client communication and maintain organized filing systems.

Skills

Organization

Communication

Attention to Detail

Tools

Microsoft Office Suite

Job description

16 hours ago Be among the first 25 applicants

Marshall Law Offices Ltd. provided pay range

This range is provided by Marshall Law Offices Ltd.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$60,000.00/yr - $70,000.00/yr

Direct message the job poster from Marshall Law Offices Ltd.

Title: Legal Assistant

Salary: $60,000 - 70,000, Annually

Location: Warwick, Rhode Island (In-person)

About Marshall Law Offices Ltd.

As a dynamic and growing trusts and estates law firm, we are proud of our culture that promotes where professional excellence meets personal growth. We want your skills to truly shine at our firm. We offer a collegial team environment with supportive management. Our employees truly enjoy coming to work to support clients who are great people. We strongly believe in and offer a work-life balance, professional development, genuine teamwork, and respect for our employees’ personal well-being.

The Legal Assistant will provide critical support to two attorneys, helping to maximize their productivity through effective time management and streamlined processes. This role is vital to our firm's success, as you will directly enable the attorneys to focus on their legal work while you manage administrative tasks and implement organizational systems. The ideal candidate will demonstrate exceptional organizational skills, initiative in process improvement, and a positive, professional demeanor that aligns with our firm's values. To learn more, please visit: jmarshall-law.com.

• 15 PTO Days + 12 Holidays
• Matching 401K
• A profit-sharing plan
• Birthday lunches

Responsibilities

• Manage calendars and schedules for two attorneys, including appointments, meetings, and court dates while ensuring they are prepared for all meetings/tasks
• Prepare, edit, and format legal documents and correspondence
• Handle client communication via phone and email with professionalism and discretion
• Coordinate with clients to gather necessary information and documentation
• Maintain organized digital and physical filing systems; prepare client binders and materials
• Perform general administrative tasks such as scanning, copying, and filing
• Schedule and coordinate meetings, including room setup and materials
• Proactively identify scheduling conflicts and offer solutions
• Support special projects and general office operations as needed

Requirements

• 2+ years of experience as an administrative assistant or in a similar role
• Exceptional organizational skills with the ability to prioritize competing demands
• Strong attention to detail and accuracy
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office suite and aptitude to learn new programs
• Professional demeanor and strong interpersonal skills

Preferred Experience

• Experience in a trust and estates law firm
• Familiarity with legal document preparation
• Prior experience supporting multiple professionals simultaneously

Please note that this job description is intended to provide a general overview of the position and is not representative of all responsibilities, duties, and skills required. This position operates in a professional office environment and requires prolonged periods of sitting, operating standard office equipment, and occasionally lifting office supplies.

Marshall Law Offices, Ltd is an equal opportunity employer. All applicants will be considered for employment without regard to race, color, age, religion, gender identity, sexual orientation, sex, disability status, national origin, or veteran status. Relocation assistance is not available for this position. The position is located in person in Warwick, Rhode Island. Applicants must be legally authorized to work in the United States.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal

• Industries

  Law Practice

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