Legal Administrative Assistant

Ultimate Staffing; Portland (OR); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Generous PTO

Job summary

Ultimate Staffing in Portland, OR is seeking an experienced Legal Administrative Assistant / Litigation Legal Assistant to support attorneys through all phases of civil litigation, including court filings, e-filing, discovery management, trial preparation, and calendar management.

The role emphasizes meticulous document handling and confidentiality, requires 5+ years in a legal admin role, and demands strong MS Office skills and excellent communication and organizational abilities.

Qualifications

• 5+ years of legal administrative experience in a law firm or litigation setting.
• Experience with state and federal court e-filing.
• Strong knowledge of litigation procedures and deadlines.
• Excellent proofreading and document formatting skills.
• Proficient with Microsoft Office and Outlook.
• Ability to maintain strict confidentiality.
• Excellent communication and organizational skills.

Responsibilities

• Support attorneys and paralegals throughout all stages of litigation.
• Prepare, revise, proofread, and finalize legal documents.
• Redact confidential information and maintain file accuracy.
• Organize discovery, exhibits, and litigation materials.
• Perform Bates stamping and document production tasks.
• Electronically file documents in state, federal, and appellate courts.
• Coordinate hearings, depositions, mediations, and meetings.
• Manage attorney calendars, emails, contacts, and scheduling.

Skills

Legal admin exp

E-filing

Litigation knowledge

Proofreading

MS Office

Confidentiality

Communication

Organization

Tools

E-filing platforms

Job description

Location: Portland, OR

Salary: $75,000 - $90,000 per year

Schedule: Full-Time

A respected Portland law firm is seeking an experienced Legal Administrative Assistant / Litigation Legal Assistant to support attorneys through all phases of civil litigation, including court filings, e-filing, discovery management, trial preparation, and calendar management.

Required Qualifications

Legal Administrative Assistant | Litigation

• 5+ years of legal administrative assistant, legal secretary, or litigation assistant experience
• Experience with state and federal court e-filing
• Strong knowledge of litigation procedures and court deadlines
• Excellent proofreading and document formatting skills
• Strong Microsoft Office and Outlook skills
• Ability to maintain strict confidentiality
• Excellent communication and organizational skills

Responsibilities

Litigation Support

• Support attorneys and paralegals throughout all stages of litigation
• Prepare, revise, proofread, and finalize legal documents
• Redact confidential information and maintain file accuracy
• Organize discovery, exhibits, and litigation materials
• Perform Bates stamping and document production tasks

Court Filings & Scheduling

• Electronically file documents in state, federal, and appellate courts
• Track deadlines and maintain litigation calendars
• Coordinate hearings, depositions, mediations, and meetings
• Prepare materials for hearings, motions, and depositions

Administrative Support

• Manage attorney calendars, emails, contacts, and scheduling
• Handle phone calls, voicemail, and conference calls
• Arrange attorney travel and logistics
• Process vendor payments and settlement checks
• Communicate professionally with clients, courts, vendors, and legal staff

Compensation

• $75,000 - $90,000 annual salary
• Collaborative team environment
• Generous PTO!

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.