Legal Administrative Assistant

Geisinger; Pennsylvania; Presencial; USD 42 000 - 56 000; Tempo integral

Resumo da oferta

Geisinger is seeking an experienced legal administrative professional to manage calendars, coordinate travel, prepare materials, and draft routine communications, ensuring leaders are prepared for commitments with proactive logistics.

The role emphasizes document control, legal document assistance, HIPAA compliance, and independent task execution within established guidelines, supporting collaboration with Finance, IT, and clinical operations.

Qualificações

• Legal, compliance, and regulatory terminology and professional document standards
• Confidentiality, attorney-client privilege, and regulatory sensitivity
• Matter and case management support
• Document management and electronic filing
• Calendar and scheduling management
• Written and verbal communication at a professional standard
• Intake triage and task prioritization
• Time management and deadline tracking
• Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
• Office administration
• Working independently on defined tasks within established guidelines

Responsabilidades

• Manages leader(s) calendars; schedules meetings and coordinates logistics, resolving conflicts proactively so leaders are prepared for every commitment without day-of surprises.
• Coordinates travel, conference calls, and room reservations; prepares and distributes meeting materials in advance.
• Drafts, proofreads, formats, and distributes correspondence, reports, presentations, memos, and routine communications in accordance with department/team style and professional standards.
• Assists with preparation of legal documents including letters, form agreements, objection letters, and departmental reports under the direction of assigned leader(s).
• Maintains version control and follows document naming conventions consistently.
• Opens, organizes, and maintains matter files in accordance with department protocols and records retention requirements.
• Manages document intake, routing, and filing across both electronic and physical systems; keeps filing current and retrievable.
• Receives and triages incoming requests, deliverables, and correspondence; routes to the appropriate assigned leader or staff member based on urgency and subject matter.
• Tracks open tasks and pending items; surfaces time-sensitive matters without waiting to be asked for a status update.
• Manages invoice logging, coding, and submission through designated billing or financial systems under supervisor or assigned leader direction.
• Reconciles expense reports and maintains supporting documentation; submits accurate and complete on first pass.
• Liaises with internal departments including: Finance, IT, clinical operations, and other departments as directed by assigned leader.
• Assists with coordination of depositions, hearings, and regulatory submissions, including scheduling, logistics support, and preparation of supporting materials.
• Manages department-level office administration including supply management, legal inbox, mail distribution, operational support and team projects.
• Complies with all Geisinger policies and procedures, including HIPAA, information privacy standards, and applicable healthcare regulations.

Conhecimentos

Calendar management

Travel coordination

Document management

Microsoft Office

Written communication

Verbal communication

Intake triage

Time management

Office administration

Regulatory terminology

Ferramentas

Microsoft Office Suite

Descrição da oferta de emprego

• Manages leader(s) calendars; schedules meetings and coordinates logistics, resolving conflicts proactively so leaders are prepared for every commitment without day-of surprises.

• Coordinates travel, conference calls, and room reservations; prepares and distributes meeting materials in advance.
• Drafts, proofreads, formats, and distributes correspondence, reports, presentations, memos, and routine communications in accordance with department/team style and professional standards.

• Assists with preparation of legal documents including letters, form agreements, objection letters, and departmental reports under the direction of assigned leader(s).

• Maintains version control and follows document naming conventions consistently.
• Opens, organizes, and maintains matter files in accordance with department protocols and records retention requirements.

• Manages document intake, routing, and filing across both electronic and physical systems; keeps filing current and retrievable.
• Receives and triages incoming requests, deliverables, and correspondence; routes to the appropriate assigned leader or staff member based on urgency and subject matter.

• Tracks open tasks and pending items; surfaces time-sensitive matters without waiting to be asked for a status update.
• Manages invoice logging, coding, and submission through designated billing or financial systems under supervisor or assigned leader direction.

• Reconciles expense reports and maintains supporting documentation; submits accurate and complete on first pass.
• Liaises with internal departments including: Finance, IT, clinical operations, and other departments as directed by assigned leader.
• Assists with coordination of depositions, hearings, and regulatory submissions, including scheduling, logistics support, and preparation of supporting materials.
• Manages department-level office administration including supply management, legal inbox, mail distribution, operational support and team projects.

• Complies with all Geisinger policies and procedures, including HIPAA, information privacy standards, and applicable healthcare regulations.

Work is typically performed in an office environment. Accountable for satisfying all job specific obligations and complying with all organization policies and procedures. The specific statements in this profile are not intended to be all-inclusive. They represent typical elements considered necessary to successfully perform the job.

Skills & Competencies:

• Legal, compliance, and regulatory terminology and professional document standards

• Confidentiality, attorney-client privilege, and regulatory sensitivity

• Matter and case management support

• Document management and electronic filing

• Calendar and scheduling management

• Written and verbal communication at a professional standard

• Intake triage and task prioritization

• Time management and deadline tracking

• Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)

• Office administration

• Working independently on defined tasks within established guidelines