Legal Secretary

Emerge; Independence Township (OH); On-site; USD 38,000 - 52,000; Full time

Job summary

Emerge seeks an experienced administrative professional in Independence Township, OH to support legal operations and client communications. You will handle routine correspondence, organize files, manage schedules, and coordinate events with meticulous attention to detail.

You will interact with clients, prepare documents, and maintain confidential records using NetDocuments, Office 365, LeanLaw, and Adobe Pro. This role requires discretion, strong written/oral skills, and proactive teamwork.

Qualifications

• Trained in law office procedures, law office technology and legal terminology.
• Specialized skills and knowledge pertaining to the legal profession.
• Excellent written and oral communication skills.
• Technically savvy with strong attention to details and time management.
• Good judgment, discretion, a proactive work ethic and well-developed interpersonal skills are all highly necessary attributes.

Responsibilities

• Greet visitors and direct them to the appropriate individuals.
• Answer telephones, take messages, and respond to inquiries.
• Assist with preparations for industry presentations, reports, and special events.
• Book meeting rooms and set up conference calls.
• Communicate with clients.
• Perform administrative tasks, including filing, scanning, and photocopying.
• Type emails, memos, and letters.
• Create and manage client files.
• Prepare and mail outgoing correspondence.
• Maintain confidential department files/records.
• Proof, transcribe, revise and format correspondence, pleadings, contracts, and outlines.
• Maintaining conference rooms and kitchen spaces.
• Maintain and update client governing documents.
• Input and proof client contracts into document management system.
• Assist with set up for special events.
• Other duties as assigned.

Skills

Law office procedures

Legal terminology

Written and oral communication

Attention to detail

Time management

Discretion

Interpersonal skills

Tools

NetDocuments

Office 365

Word Perfect

LeanLaw

Adobe Pro

Job description

• Trained in law office procedures, law office technology and legal terminology.
• Specialized skills and knowledge pertaining to the legal profession.
• Excellent written and oral communication skills.
• Technically savvy with strong attention to details and time management.
• Good judgment, discretion, a proactive work ethic and well-developed interpersonal skills are all highly necessary attributes.

General Skills

• Trained in law office procedures, law office technology and legal terminology.
• Specialized skills and knowledge pertaining to the legal profession.
• Excellent written and oral communication skills.
• Technically savvy with strong attention to details and time management.
• Good judgment, discretion, a proactive work ethic and well-developed interpersonal skills are all highly necessary attributes.

Day to day responsibilities

• Greet visitors and direct them to the appropriate individuals
• Answer telephones, take messages, and respond to inquiries
• Assist with preparations for industry presentations, reports, and special events
• Book meeting rooms and set up conference calls
• Communicate with clients
• Perform administrative tasks, including filing, scanning, and photocopying
• Type emails, memos, and letters
• Create and manage client files
• Prepare and mail outgoing correspondence
• Maintain confidential department files/records
• Proof, transcribe, revise (and sometimes show revisions with strike-out and bold) and format correspondence, pleadings, contracts, and outlines
• Maintaining conference rooms and kitchen spaces
• Maintain and update client governing documents
• Input and proof client contracts into document management system
• Assist with set up for special events
• Other duties as assigned

Software skills

• NetDocuments (document management)
• Office 365: Word, Excel, Outlook, Power Point
• Word Perfect
• LeanLaw (timekeeping)
• Adobe Pro