Legal Administrative Assistant

Geisinger; Danville (PA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Healthcare benefits

Paid time off

Job summary

Geisinger is seeking an Administrative Assistant to provide direct support to the Office of Legal and Enterprise Integrity, handling calendars, travel, correspondence, and document management in a confidential, regulated healthcare setting.

You will assist with preparing legal documents, organizing matter files, coordinating deposits, and liaising with Finance/IT, ensuring compliance with HIPAA and internal policies while meeting deadlines.

Qualifications

• High School Diploma or GED required.
• Experience supporting legal, compliance, or regulatory functions preferred.
• Ability to handle confidential information with discretion.
• Familiarity with healthcare regulatory context and HIPAA considerations.

Responsibilities

• Manages leader calendars; schedules meetings and coordinates logistics.
• Coordinates travel, calls, and room reservations; prepares materials.
• Drafts and formats correspondence, reports, and memos.
• Assists with preparation of legal documents under supervisor guidance.
• Maintains matter files and document naming conventions.

Skills

Calendar management

Document management

Microsoft Office

Written communication

Time management

Independent work

Attorney-client confidentiality

Intake triage

Regulatory terminology

Office administration

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

Job Summary

Provides direct administrative support to the Office of Legal and Enterprise Integrity, supporting department leaders through a range of tasks related to department operations, communication, and organizational effectiveness. Responsible for maintaining foundational knowledge of legal, compliance, and regulatory office practices, healthcare regulatory context, and the confidentiality obligations inherent in in-house legal, compliance and regulatory work. Operates under the direction of assigned lane leader, executing assigned responsibilities accurately and on schedule.

Job Summary

Provides direct administrative support to the Office of Legal and Enterprise Integrity, supporting department leaders through a range of tasks related to department operations, communication, and organizational effectiveness. Responsible for maintaining foundational knowledge of legal, compliance, and regulatory office practices, healthcare regulatory context, and the confidentiality obligations inherent in in-house legal, compliance and regulatory work. Operates under the direction of assigned lane leader, executing assigned responsibilities accurately and on schedule.

Job Duties

• Manages leader(s) calendars; schedules meetings and coordinates logistics, resolving conflicts proactively so leaders are prepared for every commitment without day-of surprises.
• Coordinates travel, conference calls, and room reservations; prepares and distributes meeting materials in advance.
• Drafts, proofreads, formats, and distributes correspondence, reports, presentations, memos, and routine communications in accordance with department/team style and professional standards.
• Assists with preparation of legal documents including letters, form agreements, objection letters, and departmental reports under the direction of assigned leader(s).
• Maintains version control and follows document naming conventions consistently.
• Opens, organizes, and maintains matter files in accordance with department protocols and records retention requirements.
• Manages document intake, routing, and filing across both electronic and physical systems; keeps filing current and retrievable.
• Receives and triages incoming requests, deliverables, and correspondence; routes to the appropriate assigned leader or staff member based on urgency and subject matter.
• Tracks open tasks and pending items; surfaces time-sensitive matters without waiting to be asked for a status update.
• Manages invoice logging, coding, and submission through designated billing or financial systems under supervisor or assigned leader direction.
• Reconciles expense reports and maintains supporting documentation; submits accurate and complete on first pass.
• Liaises with internal departments including: Finance, IT, clinical operations, and other departments as directed by assigned leader.
• Assists with coordination of depositions, hearings, and regulatory submissions, including scheduling, logistics support, and preparation of supporting materials.
• Manages department-level office administration including supply management, legal inbox, mail distribution, operational support and team projects.
• Complies with all Geisinger policies and procedures, including HIPAA, information privacy standards, and applicable healthcare regulations.

Work is typically performed in an office environment. Accountable for satisfying all job specific obligations and complying with all organization policies and procedures. The specific statements in this profile are not intended to be all-inclusive. They represent typical elements considered necessary to successfully perform the job.

Position Details

Skills & Competencies

• Legal, compliance, and regulatory terminology and professional document standards
• Confidentiality, attorney-client privilege, and regulatory sensitivity
• Matter and case management support
• Document management and electronic filing
• Calendar and scheduling management
• Written and verbal communication at a professional standard
• Intake triage and task prioritization
• Time management and deadline tracking
• Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
• Office administration
• Working independently on defined tasks within established guidelines

Education

High School Diploma or Equivalent (GED)- (Required)

Experience

Minimum of 2 years-Related work experience (Required)

Certification(s) and License(s)

OUR PURPOSE & VALUES: Everything we do is about caring for our patients, our members, our students, our Geisinger family and our communities. KINDNESS: We strive to treat everyone as we would hope to be treated ourselves. EXCELLENCE: We treasure colleagues who humbly strive for excellence. LEARNING: We share our knowledge with the best and brightest to better prepare the caregivers for tomorrow. INNOVATION: We constantly seek new and better ways to care for our patients, our members, our community, and the nation. SAFETY: We provide a safe environment for our patients and members and the Geisinger family We offer healthcare benefits for full time and part time positions from day one, including vision, dental and domestic partners. Perhaps just as important, from senior management on down, we encourage an atmosphere of collaboration, cooperation and collegiality. We know that a diverse workforce with unique experiences and backgrounds makes our team stronger. Our patients, members and community come from a wide variety of backgrounds, and it takes a diverse workforce to make better health easier for all. We are proud to be an affirmative action, equal opportunity employer and all qualified applicants will receive consideration for employment regardless to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or status as a protected veteran.