Legal Administrative Assistant

GSS Geisinger System Services; United States; On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

Healthcare benefits

Vision and dental coverage

Job summary

Geisinger seeks an Administrative Support professional for the Office of Legal and Enterprise Integrity. You will provide direct support to department leaders, handling calendars, travel, and documents while maintaining confidentiality and regulatory awareness.

The role emphasizes professional communication, document management, and independent task execution in an office setting. 40 hours weekly, days shift, typical office environment.

Qualifications

• High school diploma or GED required.
• Minimum of 2 years related work experience.
• Experience in legal, compliance, or regulatory office environment is a plus.
• Strong organizational and document management skills.

Responsibilities

• Manages leader calendars and coordinates meetings, logistics, and conflicts.
• Coordinates travel, conference calls, and room reservations; prepares materials.
• Drafts and formats correspondence, reports, and routine communications.
• Assists with preparation of legal documents and department reports.
• Maintains matter files and document naming conventions.

Skills

Legal terminology

Confidentiality

Matter management

Document management

Calendar management

Professional communication

Intake triage

Time management

Microsoft Office

Office administration

Independent work

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Outlook

Excel

PowerPoint

Job description

Location: Mill Street Office Building Shift: Days (United States of America) Scheduled Weekly Hours: 40 Worker Type: Regular Exemption Status: No

Job Summary: Provides direct administrative support to the Office of Legal and Enterprise Integrity, supporting department leaders through a range of tasks related to department operations, communication, and organizational effectiveness. Responsible for maintaining foundational knowledge of legal, compliance, and regulatory office practices, healthcare regulatory context, and the confidentiality obligations inherent in in-house legal, compliance and regulatory work. Operates under the direction of assigned lane leader, executing assigned responsibilities accurately and on schedule.

Job Duties:

• Manages leader(s) calendars; schedules meetings and coordinates logistics, resolving conflicts proactively so leaders are prepared for every commitment without day-of surprises.
• Coordinates travel, conference calls, and room reservations; prepares and distributes meeting materials in advance.
• Drafts, proofreads, formats, and distributes correspondence, reports, presentations, memos, and routine communications in accordance with department/team style and professional standards.
• Assists with preparation of legal documents including letters, form agreements, objection letters, and departmental reports under the direction of assigned leader(s).
• Maintains version control and follows document naming conventions consistently.
• Opens, organizes, and maintains matter files in accordance with department protocols and records retention requirements.
• Manages document intake, routing, and filing across both electronic and physical systems; keeps filing current and retrievable.
• Receives and triages incoming requests, deliverables, and correspondence; routes to the appropriate assigned leader or staff member based on urgency and subject matter.
• Tracks open tasks and pending items; surfaces time-sensitive matters without waiting to be asked for a status update.
• Manages invoice logging, coding, and submission through designated billing or financial systems under supervisor or assigned leader direction.
• Reconciles expense reports and maintains supporting documentation; submits accurate and complete on first pass.
• Liaises with internal departments including: Finance, IT, clinical operations, and other departments as directed by assigned leader.
• Assists with coordination of depositions, hearings, and regulatory submissions, including scheduling, logistics support, and preparation of supporting materials.
• Manages department-level office administration including supply management, legal inbox, mail distribution, operational support and team projects.
• Complies with all Geisinger policies and procedures, including HIPAA, information privacy standards, and applicable healthcare regulations.
• Work is typically performed in an office environment.
• Accountable for satisfying all job specific obligations and complying with all organization policies and procedures.
• The specific statements in this profile are not intended to be all-inclusive.
• They represent typical elements considered necessary to successfully perform the job.

Position Details:

• Skills & Competencies: Legal, compliance, and regulatory terminology and professional document standards
• Confidentiality, attorney-client privilege, and regulatory sensitivity
• Matter and case management support
• Document management and electronic filing
• Calendar and scheduling management
• Written and verbal communication at a professional standard
• Intake triage and task prioritization
• Time management and deadline tracking
• Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
• Office administration
• Working independently on defined tasks within established guidelines

Education: High School Diploma or Equivalent (GED)- (Required)

Experience: Minimum of 2 years-Related work experience (Required)

Certification(s) and License(s):

OUR PURPOSE & VALUES:

• Everything we do is about caring for our patients, our members, our students, our Geisinger family and our communities.
• KINDNESS: We strive to treat everyone as we would hope to be treated ourselves.
• EXCELLENCE: We treasure colleagues who humbly strive for excellence.
• LEARNING: We share our knowledge with the best and brightest to better prepare the caregivers for tomorrow.
• INNOVATION: We constantly seek new and better ways to care for our patients, our members, our community, and the nation.
• SAFETY: We provide a safe environment for our patients and members and the Geisinger family.

We offer healthcare benefits for full time and part time positions from day one, including vision, dental and domestic partners. Perhaps just as important, we encourage an atmosphere of collaboration, cooperation and collegiality.

Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws. Geisinger is committed to making better health easier for the more than 1 million people it serves. Founded more than 100 years ago by Abigail Geisinger, the system now includes nine hospital campuses, a 550,000-member health plan, two research centers and the Geisinger Commonwealth School of Medicine. With nearly 24,000 employees and more than 1,600 employed physicians, Geisinger boosts its hometown economies in Pennsylvania by billions of dollars annually. We offer healthcare benefits for full time and part time positions from day one, including vision, dental and benefits for domestic partners. Perhaps just as important, we encourage an atmosphere of collaboration, cooperation and collegiality.

* Does not qualify for J-1 waiver. We are an affirmated action, equal opportunity employer.

Women and Minorities are Encouraged to Apply.

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of disability or their protected veteran status.

For more information, visit www.geisinger.org, or connect with us on Facebook, Instagram, LinkedIn and Twitter.