Legal Administrative Assistant

Outside Chief Legal LLC; Mobile (AL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Paid holidays

Job summary

WizeHire, Inc. is seeking a legal assistant in Mobile to provide exceptional client service and support attorneys with crucial tasks. This role involves managing office communications, scheduling, and preparing legal documents to help the firm operate efficiently.

The ideal candidate will have empathy, strong communication, and sharp attention to detail. It is a full-time in-office position with opportunities for raises based on performance and practice growth.

Qualifications

• Empathy and strong communication to support clients and attorneys.
• Excellent customer service skills with a professional demeanor.
• Attention to detail and ability to manage deadlines and schedules.

Responsibilities

• Handle front-line administrative duties including phone and email queries.
• Arrange meetings, travel, and maintain calendars for attorneys.
• Track deadlines and prepare legal documents and contracts as needed.
• Manage office correspondence and support the legal team to operate efficiently.

Skills

Empathy

Customer service

Attention to detail

Technical aptitude

Job description

Our growing firm is hiring a legal assistant in Mobile to provide clients with the ultimate customer service experience and handle crucial tasks to support the attorneys. You'll play an integral role in creating memorable client experiences and helping the firm’s owner grow the business.

This important position involves critical administrative duties related to customer service and direct attorney support. The firm is growing quickly, and the owner needs front-line support to “keep the trains running on time” and keep clients happy. A typical day will include managing office correspondence, including answering phone calls and emails, arranging meetings and travel, and ensuring our legal team knows upcoming deadlines. You’ll also assist with preparing legal documents and contracts, and perform any other tasks as needed to ensure our firm is operating efficiently.

This is a key position in the firm. It is a full-time job, so you must be able to work in the office (as soon as it is safe to do so) for 40 hours per week. Initial compensation will be based upon prior experience and current pay. Raises will be based on job performance. The position is full-time and offers paid holidays. Additional benefits are under consideration but are not yet offered by the firm.

The ideal applicant needs the right combination of empathy, communication skills, attention to detail, and technical skills. If you work well in a fast-paced environment and consistently deliver high-quality work and customer service,

Characteristics

• A positive, enthusiastic team-player attitude
• Excellent customer service for every client, case, or task, even at 4:30 pm on Friday with the same care as one on Monday at 9 am
• Organized, accurate, and detail-oriented to keep track of key dates, avoid costly mistakes, keep the right people informed, and prioritize your time so that we never miss a deadline
• Stellar organization skills to keep track of files, dates, and client information
• Time-management skills are essential to ensure the firm is operating efficiently