Legal Administrative Assistant

Career Group; Miami (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

Career Group represents a fast-growing wealth management firm seeking a Legal Administrative Assistant to support the in-house legal team in Miami. You will own calendar management, correspondence, and signature workflows from day one.

This role requires strong organizational skills, discretion with confidential information, and excellent written and verbal communication. Notary Public certification is a plus, or willingness to obtain.

Qualifications

• Bachelor's degree required.
• Experience in a fast-paced legal, corporate, or legal-adjacent administrative setting.
• Excellent written and verbal communication skills.
• Discretion in handling confidential information.
• Notary Public certification (or willingness to obtain).

Responsibilities

• Provide direct administrative support to senior legal leadership, managing calendars, correspondence, and follow-up items.
• Serve as a go-to resource for the legal team's day-to-day administrative needs.
• Monitor and triage the legal department's inbox, routing requests and tracking responses.
• Manage signature workflows—preparing packets, circulating for execution, and maintaining records.
• Support KYC and due diligence requests by gathering information and tracking open items.
• Maintain legal files, trackers, and recordkeeping systems.
• Assist with contract management, matter management, and invoice processing tools.
• Serve as a professional point of contact for internal and external legal inquiries.
• Jump in on special projects as they come up.

Education

Bachelor's degree

Job description

Our client, a fast-growing wealth management firm serving high- and ultra-high-net-worth families, is looking to add a Legal Administrative Assistant to their in-house legal team. This is a fantastic opportunity for someone who wants to grow alongside a legal department. You'll have real ownership from day one and room to develop into a more senior role over time.

What You'll Do

• Provide direct administrative support to senior legal leadership, managing calendars, correspondence, and follow-up items
• Serve as a go-to resource for the legal team's day-to-day administrative needs
• Monitor and triage the legal department's inbox, routing requests and tracking responses
• Manage signature workflows- preparing packets, circulating for execution, and maintaining records
• Support KYC and due diligence requests by gathering information and tracking open items
• Maintain legal files, trackers, and recordkeeping systems
• Assist with contract management, matter management, and invoice processing tools
• Serve as a professional point of contact for internal and external legal inquiries
• Jump in on special projects as they come up

What We're Looking For

• Bachelor's degree required
• Experience in a fast-paced legal, corporate, or legal-adjacent administrative setting
• Highly organized with strong attention to detail and the ability to juggle multiple priorities
• Comfortable operating with autonomy in a lean, evolving environment
• Excellent written and verbal communication skills
• Discretion in handling confidential information
• Notary Public certification (or willingness to obtain)
• What matters most is drive, resourcefulness, and genuine interest in building something long-term