Sr. Legal Secretary

Liberty Personnel Services, Inc.; San Francisco (CA); Hybrid; USD 90,000 - 120,000; Full time

Job summary

Liberty Personnel Services, Inc. is seeking a Sr. Legal Secretary to support a dynamic team of attorneys, paralegals, and business professionals in a leading legal organization.

This hybrid role requires on-site presence 4 days a week and strong workflow coordination to ensure timely, accurate outcomes. The ideal candidate has 8+ years of legal administrative experience, exceptional organization, discretion, and the ability to mentor junior staff while contributing to process improvements and a

Qualifications

• 8+ years of legal administrative or legal assistant experience.
• Exceptional attention to detail, organization, judgment, and follow-through.
• Proven ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong written and verbal communication with senior attorneys and professionals.
• Coordinate resources, allocate work, and drive assignments to completion.
• Discretion and confidentiality in handling sensitive information.

Responsibilities

• Coordinate, prioritize, track, and facilitate workflow across a busy legal team.
• Serve as a key point of contact for attorneys, paralegals, and business professionals.
• Evaluate assignments, identify resources, and coordinate timely completion.
• Partner with attorneys to understand priorities and time-sensitive matters.
• Mentor and support junior team members and foster collaboration.
• Manage complex calendars, meetings, travel arrangements, and high-level admin needs.
• Support client billing, timekeeping, expense reporting, and matter administration.
• Prepare, proofread, organize, and coordinate correspondence, presentations, and client materials.
• Maintain accurate client, matter, contact, and document information; utilize legal tech.
• Maintain handover documentation for continuity of support.

Skills

Legal experience

Calendar management

Communication skills

Discretion & confidentiality

Workflow coordination

Mentoring juniors

Process improvements

Tools

Document management systems

Legal tech

Job description

A leading legal organization is seeking an accomplished Sr. Legal Secretaryto support a dynamic, collaborative team of attorneys, principals, paralegals, and business professionals. This is a hybrid role and is on site 4 days a week. You MUST have experience in a legal environment to qualify.

TheSr. Legal Secretary will serve as a trusted resource, taking ownership of workflow coordination and ensuring assignments are appropriately prioritized, efficiently delegated, closely monitored, and completed to the highest standard. The role requires a seasoned legal professional with exceptional organizational skills, sound judgment, discretion, and a proactive approach to supporting sophisticated legal practices.

Key Responsibilities

• Coordinate, prioritize, track, and facilitate workflow across a busy legal team, ensuring deadlines and client needs are consistently met.
• Serve as a key point of contact for attorneys, paralegals, and business professionals.
• Evaluate assignments, identify appropriate resources, and coordinate the timely completion of work.
• Partner with attorneys to understand priorities, requirements, and time-sensitive matters.
• Proactively identify workflow challenges, elevate issues when appropriate ,and help develop effective solutions.
• Manage complex calendars, meetings, conference calls, travel arrangements, and other high-level administrative needs.
• Support client billing, attorney timekeeping, expense reporting, and matter administration.
• Prepare, proofread, organize, and coordinate correspondence, presentations, reports, and client materials.
• Maintain accurate client, matter, contact, and document information in accordance with firm standards.
• Utilize legal technology and document management systems to support an efficient and organized practice.
• Maintain comprehensive handover documentation to ensure seamless continuity of support.
• Mentor and support junior team members while fostering a culture of collaboration, accountability, and service excellence.
• Contribute to process improvements and support the successful implementation of new initiatives.

Ideal Qualifications

The successful candidate will have:

• 8+ years of legal administrative or legal assistant experience , preferably within a law firm environment.
• Exceptional attention to detail, organization, judgment, and follow-through.
• Proven ability to manage multiple priorities and competing deadlines in a fast-paced environment.
• Strong written and verbal communication skills and the confidence to interact with senior attorneys and business professionals.
• Demonstrated ability to coordinate resources, allocate work, and drive assignments through completion.
• A highly professional and discreet approach, with a strong commitment to confidentiality.
• A collaborative, adaptable, and solutions-oriented mindset.
• The ability to mentor and support less experienced team members.