Legal Administrative Assistant

Ansbacher Law; Jacksonville (FL); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Parental Leave

Matching 401(k)

Free Parking

3 weeks PTO after probation

Job summary

Ansbacher Law in Jacksonville, FL seeks a Legal Administrative Assistant to support one lead attorney and legal practice teams. You will manage calendars, coordinate meetings, prepare materials for hearings and client conferences, and handle travel arrangements.

The role requires strong organization, attention to detail, and proactive communication. Candidates should have 2+ years in customer service, be proficient with Microsoft Office, and comfortable learning new legal software in a

Qualifications

• 2+ years of customer service experience.
• Strong organizational and time-management skills.
• High attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Adaptable in a dynamic environment.
• Ability to learn legal software.

Responsibilities

• Manage complex calendars and schedule conferences for the attorney.
• Collaborate with practice teams for client meetings and tasks.
• Prepare materials for hearings and client meetings.
• Handle travel arrangements, time billing, and expense reports.
• Proofread and finalize legal documents.
• Support client intake, draft engagement letters and complete conflict checks.
• Provide administrative support to practice groups and attorneys as needed.
• Assist with special projects and other operational initiatives.

Skills

Customer service

Time management

Attention to detail

Written and verbal communication

Tools

Microsoft Office Suite

Job description

Legal Administrative Assistant - Jacksonville, Florida (onsite)

Ansbacher Law is seeking a Legal Administrative Assistant to provide administrative support to one primary attorney while also providing administrative and legal support to the firm’s practice teams. This cross-functional role is ideal for someone who thrives in a fast-paced enforcement, can effectively balance competing priorities, and enjoys an evolving workload as a trusted resource for attorneys and colleagues.

Success in this role requires a high level of attention to detail, strong organizational skills, and the ability to take initiative. We are looking for someone with a positive, friendly, and energetic personality, a strong work ethic, and an assertive yet professional demeanor.

About Ansbacher Law

Founded in 1997 by Barry Ansbacher, Ansbacher Law is a top-rated and rapidly growing Florida law firm recognized as one of the Best Places to Work 2025. Our firm is built on integrity, professionalism, and a deep respect for our clients and community. We serve clients throughout Florida in Real Estate, Community Association Law, Construction Law, and Civil Litigation. With offices across the state—including Coral Gables, Lake Mary, St. Augustine, and Jacksonville—we combine local insight with statewide reach.

Key Responsibilities:

• Manage complex calendars and schedule conferences for the attorney ensuring a cohesive calendar while complying with firm procedures.
• Collaborate alongside the practice teams with regards to scheduling client meetings, attorneys’ outstanding tasks, preparing materials, etc.
• Prepare materials for events such as hearings or client meetings.
• Handle various administrative tasks such as travel arrangements, time billing, expense reports, membership renewals, etc.
• Proofread and finalize correspondences and legal documents.
• Support client intake specialists including screening clients, drafting engagement letters and completing conflict checks.
• Provide administrative assistance to practice groups and attorneys as needed.
• Assist with special projects and other operational initiatives.

Required Qualifications:

• 2+ years of experience in customer service.
• Strong organization and time management skills with the ability to manage multiple priorities.
• High attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Adaptable and comfortable working in a dynamic environment.
• 1+ years of experience with Microsoft Office Suite.
• Ability to learn legal software.

Preferred Skills:

• Previous experience in a law firm or as an executive assistant.
• Full-time position
• 3 weeks of PTO (after probation)
• Health Insurance
• Dental and vision insurance programs
• Life insurance
• Parental leave
• Matching 401(k) plan
• Opportunities for advancement
• Free parking
• Monday to Friday work schedule, 8:30 a.m. – 5:00 p.m.